Trade Show Coordinator

Job Title
Trade Show Coordinator
Job ID
Garland,  TX 75040
Other Location


Trade Show Coordinator


Department: Marketing

Manager: Marketing Manager

FLSA Status: Exempt

Location: Garland, TX



The Trade Show Coordinator will be responsible for planning, managing, and evaluating Fortress Building Product’s appearance at all trade shows and events. This role will develop and carry out the trade show/event plan and prepare for and manage the individual trade shows/events. The Trade Show Coordinator will report to the Marketing Manager.



Work Hard, Play Hard – We seek passionate people. We take our work seriously and we take the enjoyment of our lives seriously.

Positive, Can DO Attitude – We are optimistic, we set challenging goals and we find a way to accomplish them. We approach challenges with the intention of finding solutions.

Compete & Win As A TEAM – We put the TEAM first. Our team is what makes our company great. We are a competitive group that like to win. We keep score.

Innovate & Seek Continuous Improvement – We believe it can always be better. We want better products and processes. We want to be better individuals. We want to be a better organization.

We Are Respectful – We respect fellow team members, our partners, ourselves and our company. We are known to be “the good guys”.


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Daily management, scheduling, and execution of mobile trade show marketing trailer and driver including travel schedule, logistics, and other arrangements related to the calendar of events.
  • Ensure appropriate quantities of supplies are on hand and display products are in working order.
  • Compile and distribute press releases on upcoming events, coordinate any on-site feedback, and prepare after-event summary reports including but not limited to travel logs, maintenance records, inventory, expenses, event planning, and after-action reports related to programs and events.
  • Primary liaison with various trade show/event companies to understand the purpose of meeting or event and ensure that it is compatible with the organization’s purpose, policies, and requirements.
  • Plan the scope of the event (e.g. time, location, program, cost) for the organization.
  • Solicit bids from lodging, transportation, and trade show-related services where they are not provided by the event host or sponsors.
  • Work with the event host to ensure that required services are provided and/or accounted for.
  • Coordinate details with both onsite and registered staff.
  • Monitor event activities to ensure satisfaction of attendees and the organization.
  • Review event billings and approve payment.
  • Report directly to the Marketing Manager. Work with the Marketing and Accounting teams to ensure successful trade show/event operations.



  • None


COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

Achievement Focus – Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; takes calculated risks to accomplish goals.

Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delay, or unexpected events.

Attention to Detail – Demonstrates thoroughness in accomplishing a task through concern for all the areas involved; carefully monitors the details of own and others’ work to ensure accuracy and quality; plans and organizes time and resources efficiently; completes all work according to procedures and standards.

Business Ethics – Treats people with respect; keep commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation – Establishes and maintains effective relationships; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Cost Consciousness – Works within approved budget; develops and implements cost saving measures; contributes to profits and revenue; conserves organizational resources.

Customer Focus – Identifies and prioritizes customer needs and recognizes constraints; responds promptly to customer needs; seeks to find out more about customers and provide a better product or service; adopts professional approach to customers; is reliable and delivers on promises.

Dependability – Follows instructions; responds to management direction; takes responsibility to own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternative plan.

Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Organization Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities.

Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Project Management – Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.

Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.

Use of Technology – Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.


QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience/Additional Requirements

  • Bachelor’s degree in Business Administration or Marketing required.
  • 3+ years of experience in trade show/event management or other suitable line of work is preferred.
  • Demonstrated ability to coordinate a diverse team is a must.
  • Ability to work well with people at all levels is also essential.
  • Strong planning, organizational, and presentation skills.
  • Some project management experience is desired.
  • Strong proficiency with Microsoft Office (especially Word and PowerPoint) is required.
  • Strong written and verbal communication skills are crucial. Must be able to communicate with customers, vendors, management, and coworkers regularly by phone and email.
  • Ability to travel on occasion.


  • Trade show/event/convention planning certification is desired.


WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a professional office environment. This role routinely uses standard office equipment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand; talk, hear, and use hands and fingers. Specific vision abilities required by this job include close vision requirements. Light to moderate lifting is required. Ability to uphold the stress of traveling.

ACKNOWLEDGEMENTS: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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