Employment: AIDS Foundation of Chicago

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Program Development Manager

Job Title
Program Development Manager
Chicago,  IL
Other Location

The AIDS Foundation of Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV or chronic conditions. We envision a world in which people living with HIV or chronic conditions will thrive, and there will be no new HIV cases. Our work focuses on advancing health equity, preventing new cases of HIV, serving as a collaboration and knowledge center, being a bold voice for change and strengthening our organizational excellence.

We are seeking for an individual to serve as our Program Development Manager. The Program Development Manager is responsible for external grants and contracts throughout their lifecycle, from proposal to final report. The Program Development Manager serves as a liaison between the policy, program, business development, evaluation, and finance, departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s policy and program departments. The Program Development Manager is responsible for reviewing and writing the majority of narrative for grant proposals and reports within their portfolio. The Program Development Manager provides expert guidance to AFC policy and program teams concerning compliance with contractual and statutory requirements and has major responsibility for the review of the overall quality of required funder submissions.

Principal functions and responsibilities of this position include the following:

Grant Seeking

  • Collaborate with programmatic team to design new and strengthen existing programs based on emerging best practices in the field;
  • Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services;
  • Lead the preparation and timely submission of grant applications;
  • Write the majority of narrative for applications and re-applications within assigned portfolio;
  • Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts;
  • Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity. 


  • Ensure that all required reports are submitted accurately and on-time;
  • Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components;
  • Write the majority of narrative for reports within assigned portfolio;
  • Ensure programmatic data collection is in alignment with required funder reports.

Fiscal Management

  • Develop budgets for proposals;
  • Organize and provide support and input to regular program expenditure review meetings;
  • Recommend budget changes based upon program activities.

Contract Management

  • Develop scopes of service for partner agencies;
  • Provide expert guidance to AFC programs’ teams concerning compliance with contractual and statutory requirements;
  • Serve as a primary contact for public and private funders related to assigned portfolio;
  • Lead contract execution process.

Program Implementation

  • Support initial program implementation;
  • Attend internal and external meetings within assigned portfolio;
  • Assist in the development of programmatic quality management indicators;
  • Support and/or lead program implementation projects relevant to Program Development;
  • Complete portfolio-related projects or activities supporting internal customers.

Team Leadership/Strategic Planning

  • Serve on internal and external committees, including cross-departmental work groups;
  • Support the development and achievement of team goals and related strategic plan items.


  • Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk,  and others;
  • Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations;
  • Protect organization's value and manage risk by keeping information confidential;
  • Perform other duties as assigned.


Minimum Qualifications

Bachelor’s degree and 3 or more years of relevant experience

PLUS 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)

PLUS 1 year experience using Web-based applications (i.e., Grants.gov, esnaps.gov)

Preferred Qualifications

Master’s degree in Public Health, Social Sciences, Social Work or related field and 1 or more years of relevant experience

1 or more years' experience working in the HIV sector OR 1 or more years' experience with housing programs and services (e.g., HUD Continuum of Care, Housing Opportunities for Persons with AIDS, etc.)

1 or more years experience creating grant proposals and reports

1 or more years experience developing budgets for grant proposals

Knowledge, Skills, and Abilities

Exceptionally strong written and verbal communication skills, coupled with solid data interpretation skills.

Strong attention to detail and the ability to manage multiple projects, establish workload priorities, and meet deadlines. 

Solid interpersonal skills along with the ability and willingness to respect and value the differences and perceptions of different groups/individuals. 

Solid planning and organizing skills to ensure work objectives are accomplished efficiently.

Strong knowledge of and the ability to develop budgets and superb project management and grant writing skills.  


Please reference position code PRG PDM 201

Decisions and criteria governing the employment relationship with all employees at AIDS Foundation of Chicago are made in a non-discriminatory manner, without regard to race, ethnicity, creed, religion, color, sex, sexual orientation, gender identity or expression, age, national origin, citizenship status, military service and/or marital status, order of protection status, handicap, disability (including HIV/AIDS status), or any other factor determined to be unlawful by federal, state, or local statutes.


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