Executive Assistant • Finance
- Job Title
- Executive Assistant • Finance
- Job ID
- 27729705
- Work Hybrid
- Yes
- Location
- San Jose, CA
- Other Location
- Description
-
Executive Assistant • Finance
8+ Months W2 Contract
San Jose, CA (Hybrid)
Benefits You’ll Love:- NextDeavor offers health, vision and dental benefits for contract employees.
- You’ll be eligible to receive Paid Sick Leave (Amount varies per state).
- Own the opportunity to get your foot in the door at a well-established corporation, with the likelihood of extension or conversion to full time employment (NextDeavor’s conversion rate is approximately 70%!)
The Corporate Controllership organization is seeking an Executive Assistant to join our team! We are looking for a motivated administrative professional to support both Adobe's Chief Accounting Officer (CAO) and Corporate Controller (CC). In this role, the candidate will have the ability to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe's business and operations.
Here’s how you’ll make an impact on the team:- Provide executive administrative support to Adobe's SVP, Chief Accounting Officer and VP, Corporate Controller, manage CC calendar across time zones, filtering requests for internal & external commitments.
- Provide travel planning support for both domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination.
- Owner of leadership meeting agenda, minute-taking, and holding action owners accountable
- Partner closely with our Operations and Strategy team to deliver best-in-class support to CC Maintain internal team process governance; find opportunities for efficiency improvements within the organization and initiate or facilitate improvements.
- Support new hires, contractors, and employee's onboarding, working with Facilities, Ops and Strategy and IT to arrange seating, equipment, and other planning.
- Build and maintain collaboration and close partnership with leadership team, ops, and strategy teams, cross- functional teams, and Executive Assistants
- Maintain organization charts, and other department-wide support.
- Process business expense reimbursement requests, and invoices; own monthly accruals, PO process, and expense monitoring; handle group memberships to professional organizations
- Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required
- Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up.
- Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.
- Bachelor's Degree
- Well organized and detailed oriented with demonstrated experience as an Executive Assistant (5-7 years+) or similar which directly applies to the requirements above.
- Experience interacting with staff at all levels in a fast-paced, high-pressured environment
- Proactive, resourceful, and efficient, with a high level of professionalism, handle confidential information with integrity
- Plan, coordinate, and execute all types of meetings and events, including complex executive meetings
- Being able to shift and reprioritize with constantly changing demands, exercise discretion in committing time and evaluating needs
- Coordinate special projects including events and all-hands meetings, including meeting logistics, communications, and PowerPoint presentations exercise discretion
- Energetic, positive, proactive, collaborative, and can-do demeanor in a fast-paced global environment
- Exceptional ability to prioritize conflicting demands and make decisions with little direction
- Excellent communication (written and verbal), and timely follow-through
- Ability to work in a complex matrix organization
- Evidence of cross regional collaboration and partner relationships
- Exceptional scheduling abilities and advanced use of Microsoft Office tools
- Be flexible and adjust to the needs of the business and changing priorities
- Be forward looking and planned in approaches
- Community building mentality
$44.00 - $49.29/hour
Ready to make your mark? Take the leap and apply directly here: <https://j.brt.mv/jb.do?reqGK=27729705&refresh=true> – your application is in good hands.
- Pay Range
- $44.00 Hourly to $49.29 Hourly
