Program Development Specialist

Job Title
Program Development Specialist
Chicago,  IL 60606
Other Location
Program Development Specialist
The AIDS Foundation Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV or chronic conditions. We envision a world in which people living with HIV or chronic conditions will thrive, and there will be no new HIV cases. Our work focuses on advancing health equity, preventing new cases of HIV, serving as a collaboration and knowledge center, being a bold voice for change and strengthening our organizational excellence.

We are seeking an individual to serve as our Program Development Specialist. The Program Development Specialist supports external grants and contracts throughout their lifecycle, from proposal to final report. The Program Development Specialist serves as a liaison between the program, development, evaluation, and finance departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s Housing Department. The Program Development Specialist is responsible for developing the majority of narrative for grant proposals and reports within their assigned portfolio. The Program Development Specialist also supports program teams with ensuring compliance with contractual and statutory requirements.

Principle functions and responsibilities of this position include the following:

Grant Seeking
  • Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services;
  • Support the preparation and timely submission of grant applications;
  • Write the majority of narrative for applications and re-applications within assigned portfolio;
  • Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts;
  • Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity. 
  • Ensure that all required reports are submitted accurately and on-time;
  • Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components;
  • Write the majority of narrative for reports within assigned portfolio;
  • Ensure programmatic data collection is in alignment with required funder reports.
Fiscal Management
  • Assist with budget development for proposals;
  • Attend and provide support and input to regular program expenditure review meetings.
Contract Management
  • Develop scopes of service for partner agencies;
  • Coordinate contract execution process.
Program Implementation
  • Support initial program implementation;
  • Attend internal and external meetings within assigned portfolio;
  • Assist in the development of programmatic quality management indicators;
  • Support program implementation projects relevant to Program Development.

Team Leadership/Strategic Planning
  • Serve on internal and/or external committees, including cross-departmental work groups;
  • Support the development and achievement of team goals and related strategic plan items.

  • Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk,  and others;
  • Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations;
  • Protect organization's value and manage risk by keeping information confidential;
  • Perform other duties as assigned.

Minimum Qualifications

Bachelor’s degree and 1 or more years of relevant experience (e.g., technical writing, project coordination)
OR Master’s degree in Public Health, Social Work, or related field
PLUS 1 year experience using intermediate Microsoft Office functionality (e.g., Excel, Word, Outlook)
Preferred Qualifications

1 or more years experience creating grant proposals and reports
1 or more years experience in a community-based nonprofit setting
1 or more years experience with housing programs and services (e.g., HUD Continuum of Care, Housing Opportunities for Persons with AIDS, etc.)
1 or more year experience using Web-based applications (i.e.,,


The ability to work across organizational and functional boundaries to achieve Agency goals. 
The ability to identify private and public grant opportunities to expand existing funding sources and secure new funding opportunities.
The ability to write grant content that outlines and explains complex/technical issues in objective, organized, easy to understand, and comprehensive written text in English.
The ability and willingness to take independent action and complete job tasks without being instructed to complete them
Exceptionally verbal communication and active listening skills.
Strong attention to detail and the ability to provide efficient, quality service to both internal and external customers.
Solid interpersonal skills along with the ability and willingness to respect and value the differences and perceptions of different groups/individuals. 
Strong time management skills along with problem solving skills and ability to quickly and accurately process multiple types of information and/or perform mutable tasks simultaneously.  

Please reference position PRG PDS 01
Decisions and criteria governing the employment relationship with all employees at AIDS Foundation Chicago are made in a non-discriminatory manner, without regard to race, ethnicity, creed, religion, color, sex, sexual orientation, gender identity or expression, age, national origin, citizenship status, military service and/or marital status, order of protection status, handicap, disability (including HIV/AIDS status), or any other factor determined to be unlawful by federal, state, or local statutes.


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