Position Summary

The Operations & Yard Assistant supports the day-to-day running of company operations through a mix of administrative and hands-on work. The role keeps operational records and shipping documents, tracks inventory, and coordinates with field personnel, vendors, and customers. It also helps in the yard as needed: loading and unloading trucks, operating a forklift, preparing hazmat shipments, assisting with blending, and running parts. The ideal candidate is organized, detail-oriented, safety-focused, and comfortable moving between the office and the yard.

Essential Duties and Responsibilities

Administrative & Operational Support

• Maintain operational records, reports, and documentation.

• Prepare and file shipping documents, including bills of lading and hazmat paperwork.

• Perform data entry, inventory tracking, and reporting.

• Coordinate and communicate with field personnel, vendors, and customers.

• Support scheduling and logistics activities.

• Assist management with special projects and operational initiatives.

Yard & Warehouse Support

• Load and unload trucks and verify shipments against packing slips and manifests.

• Safely operate forklifts and complete pre-use equipment inspections.

• Assist with inventory counts and keep the yard and warehouse organized.

Hazardous Materials Shipping

• Prepare and verify hazmat shipments in line with DOT regulations, including packaging, marking, labeling, and placarding.

• Follow Safety Data Sheets (SDS) for chemicals handled.

Blending & Production Support

• Assist with blending operations as needed, following established procedures for quality and consistency.

Safety & Compliance

• Follow all company safety, environmental, and DOT hazmat policies and procedures, including PPE requirements.

• Participate in safety meetings, training, and inspections.

• Report safety concerns, incidents, spills, or near misses immediately.

Other duties as assigned.

Qualifications

Required

• High school diploma or GED.

• Strong organizational, communication, and recordkeeping skills.

• Proficiency with computers, including Microsoft Office (Excel and Outlook in particular).

• Ability to prioritize multiple tasks and work independently and as part of a team.

• Valid driver’s license with an acceptable driving record (MVR review required).

• Ability to complete required DOT hazmat, HazCom, and forklift training. Training is provided by the company.

Preferred

• Administrative or operations support experience in an oilfield, chemical or manufacturing setting.

• Experience with inventory management, logistics, or shipping documentation.

• Prior hazmat shipping or DOT experience.

• Current forklift certification.

Physical Requirements

The following are essential functions of the role. Each must be performed with or without reasonable accommodation.

• Sit at a desk and use a computer for extended periods.

• Stand, walk, bend, kneel, stoop, and climb [e.g., ladders and trailers] when working in the yard.

• Lift, carry, push, and pull up to 50 lbs.

• Safely operate forklifts and work around industrial equipment and chemicals.

• Work outdoors in varying weather conditions as needed.

Work Environment

This position splits time between the office and operational areas, including the yard, warehouse, and blending areas. Work outside the office involves exposure to weather, moving equipment, industrial noise, and chemical products. Required PPE must be worn in all operational areas.

Pre-Employment Requirements

Employment depends on a successful drug screen, background check, and motor vehicle record (MVR) review.