Careers Archive | NAI Hiffman
NAI Hiffman Careers


Assistant Property Manager

Job Title
Assistant Property Manager
Job ID
Oakbrook Terrace,  IL 60007
Other Location

Are you a methodical, organized, influential person who takes pride in high-quality work? If so, we have a great opportunity for you at NAI Hiffman!

NAI Hiffman is looking for an individual who is independent, fast paced, possesses strong customer skills, and has a proven track record of showing initiative. The position requires interfacing with systems, information, and reports.



  • Computer proficiency in Microsoft Office (Excel, Word, Outlook Required
  • Kardin, MRI and Yardi experience a plus
  • Commercial Real Estate experience/strong financial acumen
  • Strong organizational and interpersonal skills
  • Strong verbal and written communication skills
  • The ability to prioritize and multi-task
  • Be a team player who can work independently
  • The ability to learn new software quickly
  • The desire to Illustrate, grow and improve the business and team
  • Bachelor’s in Accounting, Economics or Finance a plus
  • Illinois Broker’s License required/ or in the process of obtaining



  • Assisting in A/R process includes preparing reports, tracking collections, and contacting tenants
  • Assisting Manager in month end accrual reporting process
  • Assisting in writing variance comments for financial reports(s)
  • Assisting in writing the narrative section of the monthly financial reports(s)
  • Assisting in preparation of year end CAM/RET reconciliations/Confirm tenants CAM/RET are billed according to lease-full understanding of cash/accrual basis
  • Assisting in preparation of the property budget preparation process (understand Kardin)
  • Tracking lease options and encumbrances
  • Preparing tenant manuals
  • Lease abstracting
  • Assisting in the monthly property reporting process including variance writing
  • Assisting in the budgeting preparation process
  • Assisting in the tenant CAM/RET reconciliation process
  • Provide additional administrative support in a variety of capacities including special project assistance, purchase orders, contract preparation and utility log maintenance
  • Maintaining tenant/vendor certificate of Insurance log and ensuring proper insurance is placed
  • Tenant/vendor relations
  • Engineering/maintenance coordination
  • Work order implementation/tracking
  • Process of A/P Invoices (scanning, coding, entering, and obtaining proper approvals


About NAI Hiffman & Hiffman National

NAI Hiffman




NAI Hiffman is the largest independent real estate services firm in the Chicago-area, providing leasing, property management, tenant representation, capital markets, project services, research and marketing services for institutional and private owners and occupiers of commercial real estate. NAI Hiffman currently leases and manages approximately 91.3 million square feet encompassing more than 700 commercial properties.  With more than 200 employees, NAI Hiffman is the Chicago-area representative for NAI Global, the world’s largest managed network of real estate service providers, with more than 6,000 local market professionals managing more than 1.15 billion square feet of property. NAI Global has more than 375 offices strategically located throughout North America, Latin America, Europe, and Asia Pacific. For more information, please visit


Hiffman National

Hiffman Companies is proud to announce the formation of Hiffman National. While NAI Hiffman remains the fully integrated real estate services market leader in the greater metropolitan Chicago marketplace, Hiffman National provides property management, project services and accounting services to Hiffman clients outside of Chicago, Suburban Chicago, Northwest Indiana, and Southeast Wisconsin. The formation of Hiffman National was a direct response to key institutional clients requesting the NAI Hiffman property management team and platform to service assets and tenants within their portfolio in specific national markets. In order to meet our clients’ needs outside of our exclusive NAI Hiffman territory within the NAI Global organization and alleviate any confusion with our affiliate partners in other markets, we proudly launched Hiffman National.


Hiffman National is a property solutions provider for owners and occupiers of commercial real estate throughout the country. Hiffman National’s business lines include property management services, project services, accounting, and marketing services for institutional and private owners of office, industrial and medical office real estate. Headquartered in suburban Chicago, Hiffman National currently manages more than 70 office, medical and industrial assets nationally for several major institutional owners and operates a satellite office in Ohio where it currently manages over 4 million square feet.




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