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Administrative Assistant

Job Title
Administrative Assistant
Portland,  ME
Other Location
Administrative Assistant

On Target is currently seeking an Administrative Assistant for their Portland, ME location.  Pay for this position is $17-$22/hr. DOE.

The purpose of this position is to p​​rovide administrative, reception, and clerical support, including, but not limited to telephone calls, mail, data entry, filing, billing, payroll, copying, scanning, etc.

Essential Functions
  • Maintain office files and record keeping systems, update computer files using basic data entry and retrieval operations and produce reports as requested.
  • Produce and maintain daily and weekly reports and communicate as required.
  • Understand and assure compliance with State Dig Safe laws.
  • Inventory and order office supplies.
  • Provide analysis support and produce detailed reports.
  • Assist with enhancements to On Target’s processes
  • Work with internal staff to meet client and project schedules.
  • Understand and maintain compliance with Company safety policies.
  • Perform other duties as assigned.

  • Ability to be part of a team that puts customer satisfaction and employee safety at the top.
  • Must have High School Diploma or the equivalent.
  • Experience with construction and/or utility construction services is preferred.
  • Strong organizational skills while being detail oriented to maintain accuracy in an environment with competing demands.
  • Proficiency with computers and Microsoft Office applications (Word, Excel, etc.).
  • Excellent customer services skills including strong oral and written communication skills.
  • Be self-directed in daily responsibilities while actively participate as part of a team to prioritize safety and customer satisfaction.
  • Knowledge of State Digsafe Laws preferred.
  • Knowledge of Maine geography preferred.
  • Knowledge of Central Maine Power’s SAP system desirable.
  • Deadline driven, ability to work as required to meet company and client's needs.
  • The ability to comply with all laws and Company policies and procedures

Physical Requirements
  • Must be able to sit at a computer terminal and enter data for approximately 6-8 non-consecutive hours daily.
  • Must be able to lift up to ten pounds.


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