Office Administrator

• Manage the daily operations and overall upkeep of the corporate office
• Coordinate and oversee internal and external meetings to ensure all logistics (conference rooms, venue, telecommunications systems, catering, set up, clean up, etc..) and meeting materials are planned and prepared
  • External meeting coordination includes negotiating meeting space and required logistics; technology, facilitation materials, food and beverage, teambuilding activities.
• Work with Executive Assistant to coordinate all logistics and planning of quarterly Board Meetings in conjunction with Board contact.
• Act as the sole point of contact for ordering to support the efficient, daily operations of the corporate office location, including overseeing centralized ordering process for any facility-related items.  This includes: ordering, stocking and storage of all related products.
• Support nationwide branch ordering process; acting as central point of contact for national supplies vendors to ensure proper pricing and appropriate usage.
• Assist and collaborate in planning and executing  corporate events and programs (office lunches, food truck lineup, car detailing, dry cleaning services, massage, shred events, community outreach)
• Receive and greet visitors and escort them during their time at Omni Cable
• Receive, sort and route incoming mail
• Manage and coordinate the daily operations of the corporate fitness center, including ordering supplies, scheduling contracted providers, communicating with current and new gym users, etc.
• Support the overall function of the Corporate departments and office

• Minimum of a High School Diploma or GED equivalent; Bachelor’s Degree preferred.
• Minimum 3 - 5 years’ experience in an administrative role
• Demonstrated experience with taking ownership, initiation and establishment of priorities, anticipation of needs and handling of multiple tasks simultaneously
• Maintain strict and complete confidentiality while exercising discretion and independent judgment with respect to matters of significance
• High attention to detail with excellent organizational and planning skills along with proven ability to take ownership and drive results
• Experience with compiling data, generating spreadsheets and preparation / enhancement of correspondence and presentations
• Prior experience with preparations for C-Level Executives and / or Board Members preferred.
• Advanced computer skills (Outlook, Word, Excel, PowerPoint, Concur, Internet / Intranet, E-files, Shared Drives, etc.  ...)
• Ability to network across organizations and identify resources / services / etc...