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Accounting Specialist I

Job Title
Accounting Specialist I
Job ID
27625649
Location
Conroe,  TX 77304
Other Location
Description
The Accounting Specialist I is responsible for processing accounts payable and cash deposit records. 

Standard hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Essential Duties and Responsibilities include the following. 
  • Scan and record all checks received into banking system for remote deposit.
  • Reconcile lockbox accounts, research any deposit discrepancies, and escalate issues when necessary.
  • Prepare clinic registration cash boxes daily, ensuring that any issues with cash are communicated to supervisor. 
  • Prepare bank deposits and facilitate pickup with the Facilities Department. 
  • Record cash receipts into accounting system as assigned by supervisor.
  • Set up new vendors in the accounting system, contacting the vendor as necessary for a W9 and/or contact information.
  • Maintain all W9’s, 1099 activity and assist with annual 1099 distribution.
  • Responsible for appropriate coding, data entry and electronic approval for all vendor invoices.
  • Research invoice discrepancies and prior balances, contacting the vendor as necessary.
  • Answers all vendor inquiries received by phone, email, or mail.
  • Proactively ensure routine invoices from high priority vendors have been received.
  • Enter employee Travel & Expense reports and Provider Reimbursements, checking for support and accuracy.
  • Print and obtain appropriate signatures on all outgoing checks.
  • Prepare Positive Pay file for submission to bank.
  • Assist with annual financial audit fieldwork.
Required:

High school diploma or general education degree (GED).
A minimum of two (2) years Accounts Payable experience.
 

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