Job Opportunities - Baltimore Children & Youth Fund

Current Job Opportunities

Administrative Assistant – Community Engagement & Strategic Partnerships

Job Title
Administrative Assistant – Community Engagement & Strategic Partnerships
Job ID
27671455
Work Remote
Yes
Work Hybrid
Yes
Location
Baltimore,  MD 21202
Other Location
Description
Title: Administrative Assistant – Community Engagement & Strategic Partnerships
Location: Baltimore, MD (Working remotely during COVID19 restrictions)

Salary Range:  $21.63 - $24.03 per hour with Full Benefits Package
Reports to: Vice President of Community Engagement & Strategic Partnerships

Baltimore Focus: BCYF is a Baltimore-centric and focused organization. BCYF has hiring requirements from the City of Baltimore to make best efforts to hire Baltimore citizens first. Although the City allows consideration of qualified applicants residing outside of Baltimore, BCYF is committed to hiring the best people for the roles who know Baltimore, and the community and grass roots organizations and ecosystem it is committed to served.

ABOUT BALTIMORE CHILDREN & YOUTH FUND
BCYF is committed to ensure that our children and youth are healthy, ready to succeed in school, and live in stable, safe, and supportive families and communities. We do more than grantmaking, we collaborate with grassroots organizations and community leaders to create new opportunities for the city’s young people to learn, thrive and succeed. BCYF awards grants to organizations that provide programs to thousands of Baltimore's young people -- from academic support and science exploration to dance and photography. Unlike traditional philanthropic efforts in Baltimore, BCYF is committed to authentic community engagement, and our strategy and grant decisions are shaped and led by Baltimore community members and youth leaders. Our core values of Racial Equity, Intergenerational Leadership, Community Ownership, and Collective Decision-Making direct our partnerships with organizations that share our Black liberation worldview. Through our strategic investments, we strive to resource a future where children and youth throughout the city enjoy access to high-caliber enrichment and learning opportunities, and children and youth programs have the resources they need to equitably serve all our young people.

Click 
here to learn more about our story and our guiding values and principles.


ABOUT THE ROLE - BCYF is searching for an Administrative Assistant to join our Community Engagement & Strategic Partnerships team. The Administrative Assistant will report to and will work with the VP of Community Engagement & Strategic Partnerships to support all aspects of the organization’s philanthropy, resource development, community engagement and technical assistance initiatives. This includes responsibility in administrative and fundraising operations, correspondence, and scheduling.  This position also serves as an advocate in the community to ensure that BCYF stakeholders and constituents are a priority in the systems designed to support them and the broader community. 

General Responsibilities
  • Organize and maintain office filing system electronically and hard copies in the office.
  • Assist with coordinating meetings and travel for the VP. This includes setting up appointments with external partners and addressing all logistical details, including detailed travel itineraries.
  • Coordinate gathering of materials in advance of critical meetings including researching background materials, articles, etc.
  • Answer questions and aid Employees, Community Partners, Grantees, and Donors.
Community Engagement & Strategic Partnerships
  • Provide ongoing input, information, and materials (as requested) that support internal and external communication efforts about programming and opportunities. 
  • Identify opportunities for community engagement and maintain the department schedule of external events.
  • Coordinate the preparation and distribution of all “thank you” messages to constituents, stakeholders, and volunteers.
  • Coordinate outreach, recruitment, and screening for facilitators, community partners, and other volunteers as defined by the VP of CESP.
  • Coordinate orientation and pre-service training for facilitators, community partners, and other volunteers.
  • Provide ongoing support and guidance to facilitators and community partners engaged in programming and opportunities.
  • Participate in continuous quality improvement and data-informed decision-making processes to assess the efficacy of programming and to drive programmatic refinements.
  • Ensure adherence to data collection requirements.

About the Ideal Candidate - The ideal candidate will have a commitment to customer service, a curiosity to learn a wide range of software and tools, as well as having a desire to excel and grow into new opportunities. The Administrative Assistant will be entrepreneurial, mission-aligned, and a dynamic self-starter who can proactively identify and address challenges and opportunities. The ideal candidate will be eager to organize, improve processes, and learn, and will have experience with completing administrative tasks and database management.

Qualifications:
  • Minimum of three years’ work experience in a comparable role, with demonstrated experience in providing proactive support and working independently.
  • Attention to detail and a strong work ethic are critical.
  • Must have excellent interpersonal, communication, and organizational skills.
  • Must have the ability to work effectively with a team.
  • Ability to work independently and collaboratively, while also being proactive.
  • Requires strong writing, grammar, proofreading, and editing ability.
  • Administrative skillset must include experience with web-based applications, Google Suite, Microsoft Office Suite, and multiple social media platforms.
  • Experience with data entry and database management, preferred.
  • Familiarity with foundations and/or the nonprofit sector.
  • Demonstrated experience in successfully managing multiple projects simultaneously.
  • Ability to collaborate with a thoughtful approach to problem-solving.
  • Excel at keeping track of details and demonstrating strong time management skills.
  • Lead on supporting staff to ensure that day-to-day operations run smoothly.
  • Collaborative and relationship-building mindset.
  • Ability to manage shifting priorities under tight deadlines. 
  • Project management skills across multiple assignments with several moving parts.
  • Knowledge of and interest in community groups, government relations, stakeholder engagement, and a strong ambition to connect with those groups.

Equal Opportunity
BCYF is a 501c3 organization. We are passionately committed to complying with all federal, state, and local equal opportunity (“EEO”) laws. BCYF strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, color, sex, religion, national origin, age, sexual orientation, height or weight, disability, gender identity or expression, medical condition, including acquired immune deficiency syndrome (AIDS) or AIDS-related conditions, marital status, partnership status, genetic predisposition or carrier status, military status, arrest record and any other characteristic protected by law. Accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. While performing the responsibilities of the job, accommodations will be made to enable people with disabilities to perform the essential functions of the job.

 

Option 1: Create a New Profile

About Baltimore Children & Youth Fund, Incorporated

The Baltimore Children and Youth Fund, Inc. is a 501(c)(3) nonprofit organization that was created as a dedicated fund to support programs for Baltimore’s young people. The concept of the Baltimore Children and Youth Fund was launched in 2015 by then-City Council President Bernard “Jack” C. Young as a response to the unrest in Baltimore following the death of Freddie Gray while in police custody, an event that sharply illuminated longstanding inequities in public funding in Black communities. In 2016, the Baltimore City Council and voters approved the Fund to receive an annual appropriation of assessed value of all property in Baltimore. Baltimore Children and Youth Fund, Inc. (BCYF, Inc.) was named the permanent intermediary of the Fund. BCYF, Inc.’s budget is approximately $14 million annually, with $2 million in operating expenses and $12 million in direct grantmaking investments.


BCYF, Inc. creates new opportunities that support the personal development of Baltimore’s young people to learn, thrive and succeed. BCYF, Inc. awards grants to organizations that provide programs to thousands of Baltimore’s young people — from academic support and science exploration to dance and photography. Unlike traditional philanthropic efforts in Baltimore, BCYF, Inc. is committed to authentic community engagement, and our strategy and grant decisions are shaped and led by Baltimore community members and youth leaders. We partner with organizations that share our values around Racial Equity, Intergenerational Leadership, Community Ownership, and Collective Decision-Making. Learn more about our story and our guiding values and principles.