Executive Assistant/Office Administrator

Job Title
Executive Assistant/Office Administrator
Job ID
Executive Assistant/Office Administrator

We are working with the leading importer of fine artisan cheese and accompaniments from the Mediterranean. For over 20 years, this company has sourced the most exceptional, authentic, and creative specialty foods from Italy, Spain, Portugal, and Croatia. Every product is thoughtfully hand-selected from trusted producers in Europe. This company’s philosophy is to put passion behind everything they do, from finding the best products to celebrating those who make them.

They are seeking a talented Executive Assistant/Office Administrator. This individual will provide high-level administrative support and assistance to the Chief Executive Officer and/or other assigned leadership staff.
This person should bring a drive and ambition to grow their career as this position has the potential to move into a “Specialist” (HR, Marketing, Customer Support) role.

Location: Onsite at the new Manhattan headquarters

Job Responsibilities:
  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
  • Board of Director Meeting preparation and scheduling
  • Arranges travel and accommodations for executives
  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
  • Interfacing with building management, coordinating with 3rd party vendors, maintaining records, and ordering supplies
  • Performs other duties as assigned by executives

Required Skills/Qualifications:  
  • High school diploma required; Bachelor's degree preferred
  • At least two years of related experience
  • Excellent verbal and written communication skills.
  • Solid organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

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