Job Title: Project Coordinator Business Unit:Gudenkauf, a Congruex Company Department: Construction Reports To: Project Manager Employment Status: Full-time/Exempt - salaried Primary Location: Wheeling, WV and Short Gap/Ridgeley, WV
Company Profile: Networks Built Better. Congruex is a multi-national organization that specializes in broadband network construction and engineering. We support some of the largest service providers in the United States with a footprint that extends across the nation. Our turn-key design and build solutions allow our customers to deliver more data, more bandwidth, and ultimately support more devices for their end users. Our diverse self-perform capabilities allow us to deliver high quality telecommunications and utility solutions with efficiency as one combined end-to-end business.
Congruex is a growing collection of subsidiary operating units. Our unified vision is to be the nation’s largest end-to-end provider of network design, engineering, construction, and maintenance for broadband operators. We are One Congruex.
Our Mission & Values It is our mission to satisfy our customers by providing the expertise, technology, and resources necessary to build better networks.
Congruex is committed to the overall health, wellness, and safety of our people. We support diversity, inclusion, and the right to live freely with mutual respect.
These values are ingrained in our core values of GRIT.
At Congruex, GRIT is an acronym for guts, reliability, improvement, and teamwork – having the GUTS to do the right thing, being RELIABLE to deliver what we promise, IMPROVING ourselves every day, and embracing TEAMWORK together as One Congruex.
Gudenkauf, a Congruex Company Gudenkauf is a diversified telecommunications, utility and systems integration solution provider with the personnel, equipment, expertise, and experience to deliver even in the toughest and most complicated conditions. We offer a variety of services from outside plant construction, fiber optic splicing and testing, utility locating, intelligent transportation systems, gas line cathodic protection, and emergency restoration services. We have grown to service the states of Ohio, West Virginia, along with expanding into Kentucky, Indiana, Michigan, Virginia, and Pennsylvania.
Job Summary: The Project Coordinator works closely with management and field construction teams (internal and external) to manage resources, assign work, adhere to deadlines and to ensure proper invoicing of projects is completed. They support the Project Manager in the day-to-day efforts of running a project. Their main duties include maintaining work schedules and budgets ensuring all deadlines are met for projects. The Project Coordinator role is a data-management support role and office-centered position requiring computer literacy managing and organizing documents, electronic files, navigating databases, and pulling and auditing reports.
Job Responsibilities (Including, but not limited to):
Accountable for the overall coordination for Work Orders provided by various customers.
Receive and acknowledge work requests from customers.
Review all work order requests to determine the appropriate construction work to be performed by verifying dimensions and footages.
Function as the primary point of contact for any related issues involving specific work orders.
Coordinating and scheduling work to ensure personnel are efficiently employed.
Manage all work orders and crew assignments (both in-house field crews and subcontractors) to ensure timely completion while efficiently employing labor and equipment.
Track internal project times ensuring that they are met.
Follow-up on all incomplete work orders that are awaiting parts/materials to ensure completion.
Identify roadblocks to avoid missing deadlines.
Have final build-out packages prepared consisting of drawings, and other documents so that work orders can be invoiced to the customer.
Communicate job status to Project Manager, VP of Operations, and to customers, as necessary, on project status.
Close out work packages.
Coordinate invoicing with billing (AR) and Administrative Assistants.
Required Skills & Qualifications:
Ability to work independently.
Be organized and demonstrate attention to detail.
Excellent time management skills.
Ability to follow written and oral instructions.
Ability to communicate effectively with superiors and subordinates, both orally and in writing.
Ability to be accept changes to schedules and workflow priorities.
Excellent customer services orientation.
Ability to operate a computer and use various computer programs including Microsoft Excel, Word, Teams, Outlook, Adobe Acrobat, PDF editing and manipulation.
Ability to understand WIP (Work in Progress) reporting (managing it daily) and reduce the WIP balance.
Increase invoicing milestones
Track project completion percentage and invoicing milestone.
Be deadline driven.
Ability to manage multiple projects simultaneously in various stages of completion.
Desired Skills & Qualifications:
Bachelor’s degree in Construction Management, IT, or related field.
1 – 3 years’ experience in telecommunications/construction with related project management experience.
Experience using project management software.
Ability to learn new systems and databases quickly.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.