Accounts Payable (AP) Specialist

Job Title
Accounts Payable (AP) Specialist
Job ID
27681988
Work Hybrid
Yes
Location
Virginia Beach,  VA 23451
Other Location
Description
Title:    Accounts Payable Specialist              
Date:   September 6, 2022
Department: Finance            
Location: Virginia Beach, VA
Reports to: Assistant Controller

Overview:
Analyzes invoices and expenses for accuracy and eligibility of payment. Ensures timely and accurate payment of general payables for the company.  Prepare accounts payable register and related reports in a timely manner. Responsible for purchase order oversight and administration. This person will assist the department in general accounting duties and participate in other general office activities.


Responsibilities:
  • Own day-to- day Accounts Payable process for assigned area.
  • Prepare weekly cheque runs and submit to Staff Accountant for payment to ensure timely payments to vendors.
  • Enter all non-electronic invoices and ensure proper coding and authorizations are obtained.
  • Responsible for reconciling payables to vendor portals, ensuring vendor credits are accurate and resolving differences.
  • Maintain all vendor master data and complete routine audits on vendor master file changes
  • Prepare all necessary month end entries to record credit card transactions and reconcile credit card statement monthly.
  • Review all employee expense reports in Concur, ensuring compliance to the corporate T&E policies and procedures, for approval and process reimbursements.
•    Assist in implementation of Purchase Order module within NetSuite or externally.
  • Contribute to process improvement efforts through identifying areas within accounts payable and accounts payable related processes for improvement and proposing solutions.
  • Assist in preparation of weekly cash flow forecast. 
  • Prepare ad-hoc vendor analysis, as needed.
  • A commitment to embrace the company’s mission-centric culture through alignment of personal behaviors with the company’s core values

Qualifications:
  • 2-4 years’ experience in accounts payable or similar role
  • Self-starter with the ability to work independently in a dynamic, fast-paced environment.
  • Knowledge of accounts payable standard operating procedures and best practices.
  • Strong attention to detail, motivated, able to handle multiple tasks, and prioritize accordingly.
  • Ability to work as a team member, interact with all levels of employees throughout the organization.
  • Effective communication skills, both oral and written.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook) and NetSuite, preferred.

Working Conditions:
  • Hybrid Office environment – no special conditions
  • If working from home, employee will need to have a designated, distraction-free work environment conducive to the confidential nature of the job
  • Flexible nature to manage competing and changing priorities
  • Some travel to support business and social impact events and activities
Pay Range
$18.00   Hourly to $20.00   Hourly

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