Careers

• This position reports directly to the CMO

• Serve as point of contact for the daily business of the CMO Office, includes high-level contacts of a sensitive and confidential nature inside and outside the company
• Coordinate conference calls, manage the calendar coordination for meetings, conferences, PTO, etc.
• Manage and maintain the heavy demands of schedules, appointments and travel arrangements and expense reports
• Facilitate and coordinate the smooth operations of meetings, including but not limited to; take minutes; planning offsite meetings; coordinating logistics; effectively managing communications of meeting details for participants, and track action items and key issues
• Work with CMO to ensure timely and effective communications to the CMO team. Candidate should be a strong communicator and possess good writing and editing skills.
• Coordinate complex domestic and international travel with the ability to execute last minute changes
• Manage routine operations processes for the CMO Office including generating and managing annual budgets, and coordination of Finance, HR, and travel approvals
• Assist the CMO in the development and completion of various projects to include, developing and maintaining project plans, timelines, and associated budgets.
• Assist in managing cross-functional teams to ensure successful completion of special projects. Coordinate and communicate project progress to stakeholders, including the executive leadership team.
• Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions
• Work with senior-level executives within and outside the company, as well as vendors, visitors, etc. with excellent customer service
• Edit material for grammar, punctuation, clarity, and sentence structure. Distributing material with necessary discretion to appropriate parties (e.g., executives, clients, attorneys, etc.) and revising as directed
• Draft and review meeting materials and presentations.
• Compose memos and correspondence for CMO from brief verbal instructions.
• Maintain CMO office files on correspondence, clients, reports, and other records by inserting new documents and disposing of outdated material
• Obtain briefing materials to ensure the executives are fully prepared for meetings
• Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors
• Other duties as assigned
• This job description can change at any time

• Bachelor’s degree

• Five (5) years of relevant professional executive-level experience, preferably in a fast-paced high-tech environment, with record of proven stability at top tier companies/organizations; experience supporting a global organization highly preferred
• Excellent communication skills, both written and verbal
• Exceptional computer skills, advanced knowledge of relevant software, including Zoom, MS Office (Outlook, Word, PowerPoint, Excel) and technically savvy
• Experience and skills in drafting and editing PowerPoint presentations
• Self-starter and high energy individual who works with little or no supervision who is self-motivated and knows how to anticipate needs
• Ability to maintain high degree of discretion and confidentiality
• Ability to take initiative and identify tasks that need completion in the areas of responsibility
• Adaptable to changing tasks and direction, and problem solve during execution
• Ability to perform with strict attention to detail and accuracy
• Ability to learn new software proficiently for the operations of this job
• Ability to form amicable working relationships
• Ability to organize, prioritize and execute multiple simultaneous tasks while under strict deadlines with appropriate sense of urgency

☒ sedentary (< 10 lbs.)
☒ light work (< 20 lbs.)
☐ medium work (< 50 lbs.)
☐ heavy work (< 100 lbs.)
☐ very heavy work (> 100 lbs.)

☒repetitive motion
☐ balancing
☐stooping
☒lifting
☐climbing
☐kneeling/crouching
☐crawling
☒reaching
☒standing
☒ typing/grasping
☒walking
☐pushing/pulling
☒hearing
• Visual acuity: reading, writing
• Working conditions: indoor office

• This position does not require previous supervisory experience.