Executive Assistant
- Job Title
- Executive Assistant
- Job ID
- 27766261
- Location
- Charlotte, NC
- Other Location
- Description
-
About Opkalla
Opkalla is a Charlotte-based technology advisory firm dedicated to creating an easier way for organizations to identify the best IT solutions through a transparent, vendor-neutral approach. Founded in 2019, we are a highly recognized, people-first company with a strong culture focused on trust, transparency, growth, and team support. Opkalla has earned multiple prestigious awards that reflect this outstanding workplace environment and industry leadership.
Summary
The Executive Assistant will provide high-level administrative and operational support to Opkalla’s leadership team, enabling executives to focus on strategic initiatives by managing schedules, communications, travel, and special projects. This role requires discretion, exceptional organizational skills, technology proficiency, and the ability to represent Opkalla as the first point of contact for internal and external communications.
Essential Functions & Responsibilities-
Manage complex calendars and appointments for the CEO, CRO, and COO, coordinating meetings, conferences and priorities to optimize time management
-
Plan and support execution of Opkalla events, leadership meetings, and special projects as assigned
-
Facilitate Opkalla’s Legal Contract process by coordinating with the Director of Partnerships, the COO, and outside counsel, ensuring timely review, approval, and execution of contracts
-
Draft, review, and prepare presentations and meeting materials
-
Maintain office supply inventories and administer day-to-day office administrative duties as assigned
-
Anticipate leadership needs, identify process improvements, and proactively resolve issues to enhance
Qualifications
-
5-8 years of experience as an Executive Assistant or similar senior administrative role supporting C-level or senior executives, ideally within the technology sector
-
Exceptional organizational, time management, and multitasking skills; ability to prioritize in a fast-paced environment
-
Excellent written and verbal communication skills with strong attention to detail
-
High degree of professionalism, discretion, and ability to handle confidential information responsibly
-
Strong interpersonal skills with the ability to build relationships across teams and external partners
-
Preferred experience supporting a technology business
-
Familiarity with remote/hybrid coordination and tools
-
Entrepreneurial mindset with a positive attitude and adaptability to changing priorities
-
Experience managing or supporting legal contract processes
-
Ability to understand basic legal terminology and processes, with strong attention to detail and organizational skills
-
Advanced proficiency in Microsoft Office
-
