Longenecker & Associates (L&A) seeks a motivated Administrative Assistant/ Project Support Specialist  to contribute to our mission supporting our work in Aiken, South Carolina.

L&A is a woman-owned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE’s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts. 

L&A is unconditionally committed to mission success and the well-being of employees, the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence, seek opportunities to engage in mission critical work, and consistently exceed expectations, apply now to join our professional family.

POSITION DESCRIPTION

The main duties include, but are not limited to:

·  Assist VP PM Director and Deputy Director in office management,

·  Manage Office Budget,

·  Chamber Membership,

· ETEBA/CNTA memberships,

·  Business License for SC Renewal,

· COI renewals-work with Finance office,

· Office functions management, including the Christmas party, town halls, performer dinners, L&A corporate visits, governance reviews, venue setup, menus, attendee lists, draft invitations, creating an RSVP tracker and monitoring responses, sending reminders at designated intervals, and coordinating nametags, swag, and all necessary event materials,

· Format Resumes for proposals in a timely manner,

· Handling  “Valley Water Beverage” Water cooler/Water payments,

·  Monitor SR-PMO inbox for new expense reports and route to invoices,

·  Assist with draft cost proposals, including new proposals for scopes of work, and coordinate with the buyer to write the scope, determine the period of performance, funding, charge codes, travel funding, and estimates,

·  Change notices, adding funding or extensions to POP, adding/removing performers, adding scope, charge codes,

·   Funding Tracker, updating POP and spend vs. funding to provide % spent, notifying end users and management of upcoming funding and POP issues, providing funding breakdowns on contracts of 70% spent, issuing funding notifications to end users and performers, and advising on remaining billable hours,

·  SRNL Procurement Management, ensure items and/or actions are completed, set up and lead meetings, SRNL Contracting Officer procurement tracker, all TOAs submitted/in house working, document and file TOAs (drafts, signed and executed), notify Contracts and Accounting of contract changes and details, and attend virtual weekly meetings,

·  BSRA (SRNL) Monthly Partners Meetings, setup meetings, build Monthly Partners Report (adding hours billed per month, labor and travel totals per performer, add new performers with POCs and job descriptions),

·  SRNS MSP Program, review new job opportunities, calculate/analyze rate, pay, and fee% MR/KC, update Outlook calendar of new job postings, pull job description, max hiring manager $ and close date to create reminder for Recruiting and SRS team, review resumes, min quals, best fit, and name checks with others on site/L&A,

·  Track submissions from start to submittal, including candidate RTR, resume, profile in system, and update SharePoint with folders per posting per submission,

·  BOA holder meetings, review small vs. large business position trackers, incumbent notifications, and attend virtual meetings,

·  New Hire, submittal of contract documents for selected candidates (PF 99, PF 245, subcontract coversheet DOE F, signed TOA), request OCI for all new performers (except SRNL), route TOA for signature based on LOA, route FE TOA, new performer setup emails, notify Unanet POC/Contracts POC with correct information for setup, and review and approve SOW/ICA/BOA/Unanet setup,

·  Travel Authorizations (Fluor), gather filled TA from performer including manager signature, route to Libby York and Debbie Rogers (2‑week process), and route fully executed TA to Accounting to include with invoices,

·Charge code and speed chart code updates, ensure new speed chart codes and charge codes are updated in the system.

EDUCATION REQUIREMENTS

• A high school diploma and 5+ years of experience or Bachelor's Degree in related field.  

MINIMUM QUALIFICATIONS

• 5+ years of relevant experience. 
• Must be a U.S. Citizen
• Ability to work in a diverse work environment.
• Satisfactory results of a pre-employment screening, which includes a background check and drug screening in accordance with Federal requirements (details below),
• Ability to fulfill and promote L&A core values.

PREFERRED QUALIFICATIONS

• Prior experience on DOE projects. 

LOCATION

Longenecker and Associates - Aiken Office. 

Mon - Thursday in office with remote Fridays.  

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Successful candidates will be able to perform the essential functions of the job with reasonable accommodation. This job posting reflects management’s assignment of essential functions and the descriptions listed do not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.

PRE-EMPLOYMENT SCREENING

Please note that marijuana remains a Schedule I controlled substance under Federal Law. Federal contractors must follow Federal drug-free workplace rules, which prohibit marijuana use, even if medical or recreational use is permitted under State Law.  

SALARY AND BENEFITS

As an L&A employee, you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental), 401K plan, and paid time off. We believe in investing in our employees beyond compensation and as an L&A employee, you will have access to in-house training, career pathing, mentoring, award programs, tuition reimbursement and much more.

L&A is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, or status as a qualified individual with a disability or protected veteran.