Opportunities • Frink-Hamlett


Estate Administrator (NYC).159

Job Title
Estate Administrator (NYC).159

A premier financial services firm located in New York City seeks an Estate Administrator to join its collaborative and team-oriented environment. Compensation is competitive with an attractive benefit package.

Primary Duties

The successful candidate will support the Senior Estate Administrator (SEA) and Department Head in all facets of estate administration. The Estate Administrator should be familiar with all aspects of the administration of decedent’s estates, taxable trusts and/or Will substitutes. The Estate Administrator will be required to become familiar with the firm's cash and securities movement and control systems and must be able to produce accurate and reliable work products which will often serve as the basis for reporting and distribution decisions. S/he must be able to maintain a keen focus on the job at hand and bring it to a prompt and accurate completion with minimal supervision. Additional duties are as follows:

  • Assembles financial records of the decedent to facilitate the preparation of the estate tax return and to prepare for a possible audit.
  • Communicates with financial institutions to collect bank accounts, brokerage accounts, life insurance policies, annuities or any other financial asset due the estate.
  • Completes all cash transaction processing to pay estate debts, administration expenses or other obligations.
  • Communicates with insurance companies and agents to ensure that estate assets, both real estate and tangible personal property, are properly insured.
  • Prepares valuations of securities for estate tax purposes.
  • Assists with estate tax valuations of tangible personal property, real estate, closely held business interests and non-traditional assets.
  • Prepares inventories and spreadsheets allocating and accounting for assets collected and/or liquidated during settlement process.
  • Assists SEA with preparation of federal and state estate tax returns, and supports SEA during audit process.
  • Works with fiduciary accountant and SEA in completion of accounting, where appropriate, or abbreviated settlement to release and discharge the firm as fiduciary.
  • Works to ensure that all important estate documentation is scanned into document management system.
  • Comply with internal fiduciary policies and procedures.
  • Assist with meeting basis reporting requirements.


  • Bachelor's degree and at least two (2) years’ experience with major financial institution or law firm.
  • Paralegal certificate preferred
  • Excellent communication skills
  • Ability to express ideas clearly and concisely in writing
  • Presents a professional, positive manner with clients and colleagues
  • Asks questions to clarify a situation.
  • Acute attention to detail
  • Identifying what needs to be done and takes action before being asked or the situation requires it.
  • Checks accuracy of own and others' work.
  • Develops and uses systems to organize and keep track of information or work progress.
  • Approaches challenging tasks with a "can-do" attitude.
  • Can effectively handle several problems or tasks at once.
  • Proficient in Microsoft Outlook, Excel and Word; EVP; Fast Tax (estate tax preparation program).



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