Opportunities • Frink-Hamlett


Office Coordinator-National Facilities (Temporary/MA).816-1929

Job Title
Office Coordinator-National Facilities (Temporary/MA).816-1929
National telecommunications company seeks an Office Coordinator - National Facilities (Temporary) in the Westborough, MA office for a long-term, temporary position expected to last for at least 12 months, possibly longer. Must have the ability to work on-site 5-days a week, 8:00 a.m. - 5:00 p.m., M-F.  The hourly rate is up to $22, depending upon experience.  

Primary Duties

The Office Coordinator will report to the Facilities Manager - National Facilities and is responsible for providing support to the team (National, District, Area, and/or Functional group(s)) with assigned projects and/or any of the following as assigned: Correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines; provides regular and timely reports highlighting variances as they arise.  Additional duties include the following:
  • Provides various office management functions such as supply and kitchen ordering, package shipment, event coordination, order catering, office vendor coordination and payment (garbage, utilities, coffee, etc.)
  • Provides National Facilities support for seat assignments, repairs, and maintenance
  • Assists with administrative preparation for various meetings
  • Communicates all issues to management prior to reaching critical status
  • Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness
  • Provides reports as requested
  • Provides additional administrative support as required
  • Provides visitor and vendor badge support
  • Assists with prepping space for on and off boarding, including name plates and cleaning
  • Maintains office and kitchen supply organization and maintenance
  • Copy Room maintenance and printer/copier troubleshooting
  • Coordinates incoming and  outgoing mail, which includes sorting and delivering notifications
  • High school diploma/Associate's Degree or equivalent work experience preferred
  • One (1) to three (3) years in a general business environment with project coordination and/or administration experience
  • Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software
  • Excellent communication and interpersonal skills
  • Strong interpersonal skills
  • Strong attention to detail
  • Ability to thrive in a dynamic problem solving environment
  • Ability to multi-task in a fast paced environment
  • Customer service orientation with a strong problem solving approach

Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.


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