Executive Assistant

Job Title
Executive Assistant
Job ID
Piscataway,  NJ 08854-8009
Other Location
Sampled enables clients to advance human health by leveraging active biological samples through preservation, immortalization and utilization in comprehensive multiomics research within the only leading-edge Global Integrated Analytical Biorepository. 
Sampled is committed to building a sustainable, inclusive and diverse culture where team members enjoy equal opportunities in a safe, supportive and empowering environment. Sampled believes that as an organisation we have a duty to be actively engaged in supporting not just the clients and industries we serve but the communities where we live and work. 
Sampled is seeking an accomplished and highly professional Executive Assistant to support the Chief Executive Officer (CEO) of its fast-growing bio-tech organization. The ideal candidate will have proven experience supporting senior leaders with the ability to manage multiple priorities in a high-paced, high-growth environment.  
This role requires exceptional organization skills, enhanced proficiency in Microsoft Office with advanced skills in the creation of impactful presentations, as well as superior interpersonal and communication skills. The candidate must diplomatically represent the CEO at all levels which includes interacting with various executive-levels and internal constituents across all lines of business as well as exercising discretion with frequent access to confidential and highly complex information.  
• Provide administrative, planning and organization support to the CEO as well as the Executive Leadership Team, including but not limited to calendar management, preparing presentations, travel coordination, and expense reporting as required. 
• Successfully prepare and coordinate all logistics and arrangements for meetings as needed.
• Proactively prepare agenda, meeting materials, presentations, and other documents as requested.
• Prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
• Work closely with the CEO to keep them well informed of and prepared for upcoming commitments and responsibilities - Capture outcomes and next steps to facilitate follow up.
• Composing and preparing daily correspondence as requested.
• Champion of the Sampled Values:  Strive to delight our clients, Move innovation forward, Accelerate your business, Rise together as a team, Transcend what is possible.
• Performs other tasks as assigned.
• Ideally a Bachelor's degree required or equivalent, preferably in Business Administration 
• 5+ years of senior level administrative support experience, ideally supporting C-Suite leaders, preferably in a fast paced and growing environment.
• Extremely attentive to details, particularly with written communications, and PowerPoint presentations
• High levels of self-organization, with attention to priorities and responding in a timely manner, with the confidence to assist in prioritization of a senior leader’s workload.
• Strong executive presence and can effectively interact with all levels of the organization. 
• Exceptional interpersonal skills and partnership mentality, confident and self-motivated.
• Advanced proficiency in MS Office applications
• Highly collaborative and team oriented
Sampled is an Equal Opportunity / Affirmative Action  Employer (M/F/Disabled/Veteran)

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