About Vantage
Lauded by Travel + Leisure, Condé Nast, World Nomads Solo Traveler, USA Today, and voted the leader in solo travel, Vantage Travel has curated deluxe river and small ship cruises, land adventures, safaris, family and culinary journeys since 1983. Through an enriching roster of included features and Cultural Connections, half a million travelers have experienced firsthand the culture, cuisine, history, and wildlife of more than 80 countries on all seven continents.
Why Work For Us?
If you’ve got a passion for travel and thrive in a dynamic environment where you’ll make an exciting impact on travelers around the world, Vantage may be your dream employer! As we expand our portfolio of travel experiences — including river and small ship cruises and land adventures — and our customer base, we increasingly seek creative, progressive, and motivated professionals to join the Vantage team in our Boston headquarters or in one of our global offices in Budapest, Buenos Aires, Beijing, and Cape Town.
This is an outstanding opportunity to work for a family office with a diverse portfolio of personal assets which include real estate, retail, and a yacht. The candidate will report to the COO of the family office and will be responsible for assisting the family with managing their personal appointments, booking and coordinating travel arrangements including flights, hotels, car services, optional tours. The Executive Assistant will work closely with Directors and family members to manage the family expenses and calendar of activities. Additionally, the Assistant will be involved in coordinating the Vantage Heroes program, part of the overall Vantage Philanthropic initiative.
Responsibilities
- Assist Family Office controller/ investment officer with accounting duties including bookkeeping, reconciliations, and accounts payable. Setup bills, pay bills, and liaison with vendors using QuickBooks software. This will include the monthly validation and payment of personal and corporate credit cards.
- Assist Family Office with month end close including uploading statements and completing checklists. (build monthly reporting package)
- Coordinate all travel plans including air, hotel, ground transportation, funding, visa requirements, passports and the overall itinerary for the family and any guests.
- Work with Vantage Travel staff to organize and facilitate Vantage Heroes cruises on behalf of the Family office.
- Ensure all appointments are entered timely and accurately on the Outlook Calendar and coordinate the scheduling of personal appointments to ensure that there is no conflict with business appointments. Communicate with private yacht captain to verify chartering schedule.
- Update and maintain personal contact and address databases.
- Coordinate with Vantage Travel, securing mobile devices on behalf of the Family office.
- Assist the family office with any other relatable task as needed.
Qualifications
- 5-10+ years of experience is a must
- QuickBooks Online is a must
- Knowledge of Microsoft office is a must
- Experience with travel bookings and arranging for domestic and international travel. Ability to handle personal travel scheduling for family members and guests is a must
- Be responsible for on-time and accurate payment of all invoices related to all real estate and family office matters
- Strong calendar management skills;
- Ability to manage highly confidential matters;
- Organization skills;
- Be a creative problem solver;
- Be a proactive, self-starter with the ability to work independently most of the time;
- Be structured and mature;
- Well suited to thrive in a fast paced and detailed environment;
- Fast learner, organized and follows up on tasks to ensure completeness;
- Must have flexible availability for contact in the event family is traveling and must reach out at later hours.
- High ethics, integrity and humility;
- Excellent communication skills – able to represent the family professionally both verbally and written, with family, friends and professional acquaintances as well as interface with senior and executive level management;
- Strong computer/technical skills; experience with iPhone/iPad, PC and Outlook a must.
Vantage’s workplace culture is fun, collaborative, and meaningful. Our associates are fueled by the tangible results of delivering memorable and life-changing journeys while working collaboratively across the globe. Our associates don’t just help others travel, but we enable them to experience the Vantage Travel difference with several opportunities to explore the globe on a Vantage journey, too!
Alongside free annual travel opportunities, we recognize the hard work of our global associates with a competitive benefits package, flexibility, and myriad wellness options. Our convenient location next to TD Garden and North Station puts associates in the heart of world-class downtown Boston and just steps from a major transit hub convenient for city dwellers and commuters alike.
Some of our benefits include:
- Your choice of employer-subsidized medical plans, as well as comprehensive dental and vision plans and Flexible Spending Account (FSA)
- Up to 4 weeks of vacation time alongside 10 paid holidays, 5 sick days, and 3 personal days
- 401K with generous employer match
- Tuition Assistance Program
- Telecommuting and flexible work arrangements depending on position
- Free travel opportunities for associates, plus 25% discount on all trips for the associate and their family and personal airline ticket discounts
- 90% subsidy on MBTA passes inside of Boston and up to 50% subsidy on commuter rail passes
- Wellness program offering weekly fresh fruit delivery, on-site fitness center with Peloton bikes and lockers, weight loss benefits, and discounts on fitness boot camps and personal training
Equal Opportunity Employer
Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, gender, gender identity, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.
