Vantage Travel | Deluxe World Travel Service | River Cruises & Tours

Accounts Payable Analyst

Job Title
Accounts Payable Analyst
Job ID
27358587
Location
Boston,  MA 02114
Other Location
Description

About Vantage

Lauded by Travel + Leisure, Condé Nast, World Nomads Solo Traveler, USA Today, and voted the leader in solo travel, Vantage Travel has curated deluxe river and small ship cruises, land adventures, safaris, family and culinary journeys since 1983. Through an enriching roster of included features and Cultural Connections, half a million travelers have experienced firsthand the culture, cuisine, history, and wildlife of more than 80 countries on all seven continents.

Why Work For Us?

If you’ve got a passion for travel and thrive in a dynamic environment where you’ll make an exciting impact on travelers around the world, Vantage may be your dream employer! As we expand our portfolio of travel experiences — including river and small ship cruises and land adventures — and our customer base, we increasingly seek creative, progressive, and motivated professionals to join the Vantage team in our Boston headquarters or in one of our global offices in Budapest, Buenos Aires, Beijing, and Cape Town.

We offer a robust benefit package including your choice of top medical, dental and vision insurance plans, free international travel, a minimum of 3 weeks vacation to start, 3 personal days to use as you wish, on-site gym, lunch walks, wellness initiatives and more.

Description:

Reporting to Accounting Manager, This Accounts Payable Analyst is responsible for supporting all accounts payable and purchase order processing functions, including reconciliations of vendor accounts and preparation of various payables reports.  This is not a remote position. The candidate for the role must have the ability to work in fast pace environment and meet deadlines. AP analyst will be responsible for

Key Responsibilities:

  • Processes purchase requisitions, purchase orders and check requests submitted by departments
  • Match purchase orders to invoices from vendors, reconciles differences with respective departments
  • Reconciles and checks on approvals and G/L account coding of all invoices submitted for payment
  • Answers all vendor inquiries in timely manner, resolves issues
  • Analyzes vendor accounts and balances outstanding to ensure their compliance with agreed payment terms
  • Audits employee expense reports for accuracy and compliance with established Company guidelines
  • Processes check and other payment requests (including ETFs, wires, ACHs etc.), including foreign payments in different currencies
  • Maintains files with W-9 forms for all vendors
  • Books payment transactions into Great Plains Dynamics ERP system.
  • Sets up wire transfers, ACH, EFT payments in Money Manager and CBForex systems
  • Maintains all accounts payable files, including scanning of invoices into Workplace/Great Plains ERP system
  • Reconciles assigned key vendor accounts monthly and assists with the monthly financial closing of Company books
  • Prepares and mails the 1099’s each January
  • Coordinates filings of records, distribution of various reports, prepares payments support documents
  • Assists departments in processing purchase requisitions and purchase orders
  • Additional duties as assigned

Additional Responsibilities:

  • Exercising critical thinking in operational, financial, or transactional analysis to identify and help resolve any issues that may arise during close process
  • Various ad hoc financial reporting and accounting  analysis projects, as required
  • Other duties as assigned

Primary Competencies or Non-Negotiables:

Operational

  • Minimum of Associate's degree (A. A.) from two-year college or technical school; at least two years related experience.  
  • Knowledge of Great Plains Dynamics GP Accounts Payable Module and Purchase Order systems will be a plus.
  • Ability to read and interpret documents such as invoices, contracts, purchase requisitions and orders, Smart Lists and procedure manuals.  Ability to generate reports and communicate directly with vendors and Company departments.
  • Ability to calculate amounts of purchase discounts, vendor commissions, net balances owed from suppliers.
  • To perform this job successfully, an individual should have knowledge of MS Office Suite of products (Excel, Word).
  • Experience working in automated ERP environment (similar to Great Plains Dynamics) on payables systems is strongly preferred.
  • Knowledge of payments systems (Money Manager, CBForex or similar) will be preferred.

Leadership

  • Assume ownership for our company’s success.
  • Promote and embody our culture, values and beliefs with passion.
  • Take ownership of issues, seek solutions.
  • Project energy and enthusiasm.
  • You are part of a team and have a responsibility to everyone on it.

  Vantage’s workplace culture is fun, collaborative, and meaningful. Our associates are fueled by the tangible results of delivering memorable and life-changing journeys while working collaboratively across the globe. Our associates don’t just help others travel, but we enable them to experience the Vantage Travel difference with several opportunities to explore the globe on a Vantage journey, too!

  Alongside free annual travel opportunities, we recognize the hard work of our global associates with a competitive benefits package, flexibility, and myriad wellness options. Our convenient location next to TD Garden and North Station puts associates in the heart of world-class downtown Boston and just steps from a major transit hub convenient for city dwellers and commuters alike.

Some of our benefits include:

  • Your choice of employer-subsidized medical plans, as well as comprehensive dental and vision plans and Flexible Spending Account (FSA)
  • Up to 4 weeks of vacation time alongside 10 paid holidays, 5 sick days, and 3 personal days
  • 401K with generous employer match. Currently Vantage will match up to a maximum of $4,500 annually
  • Tuition Assistance Program
  • Telecommuting and flexible work arrangements depending on position
  • Free travel opportunities for associates, plus 25% discount on all trips for the associate and their family and personal airline ticket discounts
  • 90% subsidy on MBTA passes inside of Boston and up to 50% subsidy on commuter rail passes
  • Wellness program offering weekly fresh fruit delivery, on-site fitness center with Peloton bikes and lockers, weight loss benefits, and discounts on fitness boot camps and personal training

Equal Opportunity Employer

 Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, gender, gender identity, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.

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