Careers

About SESI

We are a fast growing, solutions-oriented engineering firm focused on providing top notch client service and value.  We have a 43-year history of providing value-driven engineering for owners, developers, and the construction industry.

About the Role

We are seeking an experienced Office Manager to work with our project managers and oversee our administrative staff.  This person should have great attention to detail and the ability to prioritize and delegate tasks as needed.  Experience managing both people and projects is a must.  The administrative manager will need to effectively navigate different personalities and work styles to accomplish goals.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Oversee and manage the administrative staff
• Recruit, train and conduct performance reviews of administrative staff
• Prioritize, delegate, and confirm completion of administrative work
• Enter and update client, contact and project information into the project management system BillQuick
• Assemble the templates for client proposals according to Project Manager instructions using the CRM system Cosential
• Send, track, document and follow up on proposals to clients
• Obtain and provide Certificates of Insurance according to client instructions    
• Hire, schedule, and coordinate Subcontractors
• Prepare invoicing backup tables for Accounting
• Complete some filing, copying, review of documents, binding of reports
• Backup other Administrative Assistants in their absence
• General Administrative tasks

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree or equivalent in business/administrative experience
• 5 years of experience in a management role
• Strong communication and time management skills 
• Ability to manage people, coordinate projects, and delegate responsibilities
• Exceptional project and personnel management skills
• Excellent ability to multitask and prioritize in a busy, fast-growth environment
• Ability to problem solve and think creatively
• Proficiency with multiple software systems
• Proficiency in MS Word, Excel and PowerPoint

SESI engages its employees in all aspects of its projects and encourages them to participate in design and project management functions to their full potential.

We Offer A Competitive Benefit Package to include Health, Dental, Vision insurance, Retirement plan, Paid time off, Tuition reimbursement, and Professional Development Assistance.

KEY COMPETENCIES

Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. 

Is effective in a variety of communication settings: one-on-one, small and large groups, and among diverse styles and position levels.  Attentively listens to others.  Adjusts to fit the audience and the message.  Provides timely and helpful information to others across the organization.  Encourages the open expression of diverse ideas and opinions.

Directs Work - Provides direction, delegates, and removes obstacles to get work done.

Provides clear direction and accountabilities.  Delegates and distributes assignments and decisions appropriately.  Monitors progress by maintaining dialogue on work and results.  Provides appropriate guidance and direction based on people’s capabilities.  Intervenes as needed to remove obstacles.

Optimizes Work Processes - Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.

Identifies and creates the processes necessary to get work done.  Separates and combines activities into efficient work flow.  Designs processes and procedures that allow managing from a distance.  Seeks ways to improve processes, from small tweaks to complete reengineering. 

Situational Adaptability - Adapts approach and demeanor in real time to match the shifting demands of different situations. 

Picks up on situational cues and adjusts in the moment.  Readily adapts personal, interpersonal, and leadership behavior.  Understands that different situations may call for different approaches.  Can act differently depending on the circumstances.

Drives Results - Consistently achieves results, even under tough circumstances.

Persists in accomplishing objectives despite obstacles and setbacks. Has a track record of exceeding goals successfully.  Pushes self and helps others achieve results.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls.  The employee is occasionally required to stand; walk; sit; and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.  The noise level in the work environment is usually low to moderate.