About Vantage

Since 1983, Vantage Deluxe World Travel develops and delivers memorable travel journeys on seven continents whether on land, riverboats or small ships.

Vantage Deluxe World Travel is a $300 million, state-of-the-art direct marketer of travel to the affluent mature market. When you join the Vantage team you become part of a global company, headquartered in Boston, with eight regional offices around the world. Our worldwide teams work together to provide exciting, culturally enriching travel programs to destinations on all seven continents, including on our European river cruise fleet. Since 1983, more than 400,000 travelers have joined us to see the world.  

Vantage Deluxe World Travel is the leader in adventure travel for thirty-five years. 

Vantage’s workplace culture is fun, collaborative, and meaningful. Our associates are fueled by the tangible results of delivering memorable and life-changing journeys while working collaboratively across the globe. Our associates don’t just help others travel, but we enable them to experience the Vantage Travel difference with several opportunities to explore the globe on a Vantage journey, too!

Alongside free annual international travel opportunities, we recognize the hard work of our global associates with a competitive benefits package, flexibility, and myriad wellness options. Our convenient location next to TD Garden and North Station puts associates in the heart of world-class downtown Boston and just steps from a major transit hub convenient for city dwellers and commuters alike.

Some of our benefits include:

- Your choice of employer-subsidized medical plans, as well as comprehensive dental and vision plans
- Up to 4 weeks of vacation time alongside 10 paid holidays, 5 sick days, and 3 personal days
- 401K with generous employer match
- Tuition Assistance Program
- Telecommuting and flexible work arrangements depending on position
- Free international travel opportunities for associates, plus 25% discount on all trips for the associate and their family and personal airline ticket discounts
- 90% subsidy on MBTA passes inside of Boston and up to 50% subsidy on commuter rail passes
- Wellness program offering weekly fresh fruit delivery, on-site fitness center with Peloton bikes and lockers, weight loss benefits, and discounts on fitness boot camps and personal training

Description:

This is not a remote position.

Reporting to Accounting Manager (Controller if no Accounting Manager), This Accounts Payable Specialist is responsible for supporting all accounts payable and  purchase order processing functions, including reconciliations of vendor accounts and preparation of various payables reports.  The candidate for the role must have the ability to work in fast pace environment and meet deadlines. AP analyst will be responsible for;

Key Responsibilities:

• Processes purchase requisitions, purchase orders and check requests submitted by departments
• Match purchase orders to invoices from vendors, reconciles differences with respective departments
• Reconciles and checks on approvals and G/L account coding of all invoices submitted for payment
• Answers all vendor inquiries in timely manner, resolves issues
• Analyzes vendor accounts and balances outstanding to ensure their compliance with agreed payment terms
• Audits employee expense reports for accuracy and compliance with established Company guidelines
• Processes check and other payment requests (including ETFs, wires, ACHs etc.), including foreign payments in different currencies
• Maintains files with W-9 forms for all vendors
• Books payment transactions into Great Plains Dynamics ERP system.
• Sets up wire transfers, ACH, EFT online banking portals
• Maintains all accounts payable files, including scanning of invoices into Workplace/Great Plains ERP system
• Reconciles assigned key vendor accounts monthly and assists with the monthly financial closing of Company books
• Prepares and mails the 1099’s each January
• Coordinates filings of records, distribution of various reports, prepares payments support documents
• Assists departments in processing purchase requisitions and purchase orders
• Additional duties as assigned

Additional Responsibilities:

• Exercising critical thinking in operational, financial, or transactional analysis to identify and help resolve any issues that may arise during close process

• Various ad hoc financial reporting and accounting  analysis projects, as required
• Other duties as assigned

Operational

• Minimum of Associate's degree (A. A.) from two-year college or technical school; or a minimum of 5 years of related working experience.  
• Knowledge of Great Plains Dynamics GP Accounts Payable Module and Purchase Order systems will be a plus.
• Ability to read and interpret documents such as invoices, contracts, purchase requisitions and orders, Smart Lists and procedure manuals.  Ability to generate reports and communicate directly with vendors and Company departments.
• Ability to calculate amounts of purchase discounts, vendor commissions, net balances owed from suppliers.
• To perform this job successfully, an individual should have knowledge of MS Office Suite of products (Excel, Word).
• Experience working in automated ERP environment (similar to Great Plains Dynamics) on payables systems is strongly preferred.

Leadership

• Assume ownership for our company’s success.
• Promote and embody our culture, values and beliefs with passion.
• Take ownership of issues, seek solutions.
• Project energy and enthusiasm.
• You are part of a team and have a responsibility to everyone on it.