Careers

Summary

The Receptionist/File Clerk reports to the Office Manager. This person collaborates with and provides assistance to all company departments including Engineering, Risk, Accounting, HR and IT. This role requires the ability to:

• Thrive in a high-volume, deadline driven work environment
• Pay attention to details
• Multitask, prioritize, and manage time constraints in a busy, fast-growth environment
• Proactively address potential issues and problem solve
• Work collaboratively, with a team-player attitude
• Communicate effectively
• Use and learn new technologies quickly and effectively
• Work independently

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Ensure all filing is complete and accurate
• Develop and maintain databases
• Label and update paper files
• Put files, digital or paper, into their proper location
• Create UPS, registered mail, and all other types of mailing labels
• Maintain supply inventory
• Order office supplies for printers/copiers and call for maintenance and repairs as needed
• Answer phone calls and route them to the appropriate parties
• Edit, produce and bind reports
• Sort, deliver, pick up and send mail
• Maintain coffee machine, and kitchen area
• Backup other Administrative Assistants in their absence
• Perform other administrative duties as required

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Bachelor's degree (B. A.) in business or a related field. A minimum of three years of experience.

Language Ability

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability

Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

Advanced knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.

Certificates and Licenses

No certifications needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear.  The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 25 pounds. 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position will work in a typical office environment, mostly located indoor with windows. This position may experience frequent interruptions, conversations, equipment noise, or other background noise. The noise level in the work environment is usually low to moderate.