SPIRIT (Core Values)
Our values guide us every day in our relationships and in our work:
Safety and Quality
We are passionate about providing quality results, safely delivered. We strive to do our job safely and correctly the first time and every time.
People Focused
We build lasting relationships built on trust, respect and accountability with our employees and customers. Every project is an opportunity to develop a long-term relationship with our employees and customers.
Integrity
We conduct business with the highest level of honesty and fairness. We will not compromise employees, customers or our company.
Respect
We value and respect the unique ideas and experiences our employees and customers bring to our organization.
Innovation
We listen, learn, and seek out the best ideas to provide innovative solutions to our customer’s needs. We attack complacency and continually strive for improvement.
Teamwork
We believe in collaboration. Our culture of teamwork allows us to work with our customers to deliver better solutions and collectively accomplish our goals.
Document Controller II
- Job Title
- Document Controller II
- Job ID
- 27686818
- Location
- HOUSTON, TX 77082
- Other Location
- Description
-
Document Controller II (part time)
Company: CDI Engineering Solutions
Remote/Hybrid
Location - CDI Houston Engineering Center
Job Summary:
Assist in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release. Assists in maintaining a comprehensive filing system and computer database for all documents to be retained in the document control center with supervision.
Job Responsibilities:- Completes work according to standard procedures on assignments from multiple sources (project managers, design team leaders, group managers, designers and engineers).
- Maintains accurate and timely document and record databases by logging/transferring all incoming and outgoing project files (discipline deliverables, RFIs, meeting minutes, correspondences, transmittals, etc.) on various document management software
- Demonstrates initiative in adapting to new conditions with minimal guidance.
- Knowledgeable of engineering processes such as CADD/reprographics, and can integrate that knowledge into the support of engineering projects.
- Demonstrates an understanding of engineering, construction, and process terminology and can understand and use terms appropriately both orally and in written communication.
- Interface with document management personnel on the client and internal teams.
- Participate in Quality Management processes.
- Perform some admin/clerical duties.
- Tracks client materials to ensure proper drawing management, revision control, and property return.
- Assists in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release.
- Monitors and updates engineering deliverable status using company or client document control systems and procedures. Familiarity with the concept of manipulating database programs including creation of database from identification of need to output solutions.
- Performs periodic inspections of materials or files to ensure correct placement, legibility, or proper condition. Eliminates outdated or unnecessary materials by destroying them or transferring them to inactive storage, according to the file maintenance guidelines or legal requirements.
- Performs audits and inspections to ensure department work is performed correctly and efficiently and ensures completeness of all controlled documents.
Job Qualifications:- High school graduate or equivalent with an emphasis on basic secretarial, math and English courses and a minimum of one-year work experience in an engineering office.
- Continued education in an associate or bachelor program for secretarial, business, math or English is desired, but not required.
- Experience based on knowledge, skills, and abilities may qualify with the approval of Manager of Document Control.
- Experience using electronic document management systems for processing of Transmittals/Documentation and controlling and reporting project data.
- Excellent communication and leadership skills.
- Work in a demanding environment.
- Good organizational skills/detailed oriented (computer-oriented).
- Typing speed: 50 WPM.
- Completes assignments efficiently and on time.
- Works independently in consistent manner according to established procedures.
- Ensures quality for completed personal work assignments.
- Performs as a team leader or group manager when required.
- Demonstrates initiative to appropriately accommodate new circumstances with minimum guidance.
- Ability to work within a fast-paced environment.
- Familiarity with computer operating systems including Windows and networks and able to use basic commands to access and manage files and programs.
- Skilled on preferred word processor program (MS Office), able to create and edit documents in standard format.
- Spreadsheet/Flat Database skills, skilled on a preferred spreadsheet program (MS Excel), able to do data entry, output and creation of simple spreadsheets, collation of data, formatting data.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
CDI Corporation is an EEO/An Affirmative Action M/F/D/V Employer.
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