Integrated Oncology Network

Physician Recruiting Coordinator

Job Title
Physician Recruiting Coordinator
Job ID
27696952
Location
Nashville,  TN 37205
Other Location
Description
Job Purpose:

This position supports the Provider Recruitment department and is responsible for managing the provider information database, facilitating legal document creation & execution, processing provider payment invoices, and posting and managing job board advertisements. The individual will oversee all department day-to-day functions including routing calls, coordination of travel for candidates, placing orders, conference event coordination and providing general corporate support to the physician recruitment department.

Essential Functions:
  • Reporting and analytics - produce detail reports, scorecards and other reporting or tracking as required.
  • Administrative - Handle meeting logistics including scheduling of attendees, take meeting minutes and maintain meeting records, results and follow-up documentation.
  • Provide assistance and participate in the administration of other HR programs. Work may involve review of documentation, preparation of correspondence and other communication, research and obtain required information, records and database management, etc.
  • Provide coordination support to the physician recruiters.
  • Engage in recruiting activities as directed by the Talent Acquisition leader.
  • Post opportunity ads, review resumes and add candidates to applicant tracking system
  • Manage all Recruitment accounts and relationships on behalf of Recruiters, including Practice Match, PracticeLink, , CareerMD, Doximity, LinkedIn, etc., ensuring accounts are in good standing at all times
  • Use customized applicant tracking interface to manage candidate data, run productivity reports and generate high volumes of offer letters as needed.
  • Manage confidential files and other privileged information.
  • Create and manage interview days and events including scheduling interviewers (in-person or video) and arranging logistics for candidates; prepare resume folders, secures conference rooms, arranges meals, etc.
  • Handle the day-to-day management of various processes including monitoring and identifying open issues in need of responding to recruiters, hiring managers and candidates to assist in the hiring and onboarding experience.
  • Facilitate and manage all legal document production and execution, ensuring accuracy in terms, organized tracking of legal documents in process, and long-term storage and record-keeping related to fully executed agreements
  • Support recruiters with sourcing candidates for high urgency opportunities
Qualifications:
  • Excellent interpersonal, written and verbal communication skills
  • Ability to effectively handle shifting priorities and adapt to changing demands in a dynamic environment
  • Have a proven record of accomplishment of being able to juggle multiple, simultaneous tasks effectively and efficiently, manage time wisely and have the ability to adapt and change course when priorities change suddenly
  • Be highly organized and attentive to detail
  • Have excellent verbal and written communication skills
  • Independently manage a set of tasks or project from start to finish and must be adept at establishing and maintaining effective working relationships with internal and external contacts
  • Be of high integrity and possess the ability to maintain highly confidential information
Education / Experience
  • Minimum of three (3) years’ work experience in an administrative capacity.
  • Demonstrated experience independently managing assigned initiatives or projects.
  • High School Diploma required; Bachelor’s degree preferred
  • Proficient in Outlook, Word, Excel, PowerPoint
Physical Demands and work environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: Required job duties are essentially sedentary in nature, consisting of occasional walking, standing, lifting and/or carrying ten pounds maximum, seeing, speaking and hearing.
Work environment:  Required job duties are normally performed in a climate-controlled office environment.
 

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