Vantage Travel | Deluxe World Travel Service | River Cruises & Tours

Personal Assistant

Job Title
Personal Assistant
Job ID
27697109
Location
BOSTON,  MA 02114
Other Location
Description
We are looking for a dedicated, responsible Personal Assistant to provide personalized
administrative a support in a well-organized, meticulous, and timely manner for Lewis Family.
Ideal employee will work on a one-to-one basis on a variety of tasks related to the family’s working life, travel,and communication activities. Proactively coordinate all family personal appointments and travel planning activities. Work closely with the family to manage their personal and business expenses.
This is a part time position, with preferred hours on Monday, Wednesday and Friday and some weekend work depending on family schedule.
Flexible schedule and Location is Boston, MA.
Primary Job Duties
This role is responsible for increasing the efficiency of the family by reviewing, prioritizing, and delegating a
wide variety of complex and confidential requests and activities on behalf of the family. Duties include the
following:
Personal Assistant Duties:
• Proactively coordinate all family personal appointments and travel planning activities
• Work closely with the family to manage their personal and business expenses
• Meticulously manage calendar activities but not limited to working with outside vendors and/or
employees of family-owned companies
• Daily, be responsible for maintaining the complex Outlook calendar for the two family to ensure there are no conflicts with business appointments
• Proactively Update and maintain multiple contacts and address database and social media
• Coordinate all travel including air, hotel, ground transportation, funding, Visa requirements, passports and the overall itinerary for the family and any guests
• Maintain personal finance and property administration—this includes insurance, investment and tax files, boat expenses, personal and company vehicles, vendor schedules, electronics, and personal and corporate credit cards
• Inventory and create and maintain a system for items others might need to access (i.e., safety lock box
keys, extra house keys, etc.)

Critical Experiences, Education and Competencies Required:
Required Experience:
• 10 plus years of experience of proven work experience as a Personal Assistant
• Personal Assistant or Senior Executive Assistant experience with a CEO and family or like type position.
• Proactive, confidence and strong communication skills a must.
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School diploma or equivalent

Other Job Requirements
• Physical Requirements (standing, lifting weight, other)
• Essential Requirements
• Work Environment (noise, sensory, flexibility)
• Drivers License
• Access to a vehicle
• May be required to work with family dogs
• Must sign a confidentiality agreement

Equal Opportunity Employer
Vantage Travel is an equal opportunity employer; applicants are considered for all roles without regard to race, color, religious creed, gender, gender identity, national origin, citizenship status, age, physical or mental disability, sexual orientation, marital, parental, veteran or military status, unfavorable military discharge, or any other status protected by applicable federal, state or local law.
 

Option 1: Create a New Profile

TOP
Chat with an Expert
Promo Code: SE20150
Please provide this promotion code to your Vantage call center agent.