Accounts Payable (A/P) /T&E Expense Program Specialist
- Job Title
- Accounts Payable (A/P) /T&E Expense Program Specialist
- Job ID
- 27703508
- Work Hybrid
- Yes
- Location
- Boston, MA
- Other Location
- Description
-
Position: Accounts Payable (A/P) /T&E Expense Program Specialist
Department: Finance
Reports to: Controller
Location: Boston, MA/ On-Site at least 3 times a Week
Description:
As a member of the Finance team, the Accounts Payable(A/P)/T&E Expense Program Specialist will report to the Corporate Controller and support the day-to-day operations of the Finance department. Aveo Oncology is seeking an experienced, career-professional A/P specialist with additional experience working with and running point on Travel and Entertainment (T&E) related Expense programs. The successful candidate will be a self-starter willing to roll up their sleeves. This is an excellent opportunity to utilize your skills and continue to learn and grow professionally while working with a high-performing, collaborative team. If you are excited by the prospects of making valuable contributions in the fast-paced world of a publicly traded commercial biotech company, this role is a great opportunity for you!
Responsibilities:- Manage full cycle A/P including vendor setup, proper general ledger coding, invoice processing and approvals, weekly vendor payment runs and vendor inquiries
- Ensure timely processing and payment of invoices
- Maintain W-9s and banking information for vendors, ensuring vendors are not paid until W-9 is received
- Develop and maintain relationships with internal and external clients and vendors through proactive and effective communications
- Responsible for administering and maintaining the organization’s T&E Expense Reporting System (Concur)
- Review T&E reports for accuracy and compliance to the company’s T&E policies, as well as compliance to Sunshine Act reporting requirements
- Record expense reimbursements from Concur and MOTUS – auto reimbursement program and support-related management reporting.
- Analyze and accurately code invoices to related cost center, GL account, program, and project
- Assist in the preparation of corporate partnership invoices
- Support the monthly closing process, including preparation of accounts payable reconciliation
- Manage digital document repository system to ensure invoices are organized and saved as supporting documentation for month-end close.
- Assist with Purchase Order setups
- Assist in maintaining the internal controls environment and Sarbanes-Oxley compliance
- Assist with the quarterly reviews, annual audits, and Sarbanes-Oxley compliance testing by internal /external auditors
- Manage annual 1099 process
- Assist with ad-hoc projects.
Qualifications:- High School Diploma or equivalent; Coursework in Bookkeeping and/or Accounting related subjects desirable
- 3 + years of relevant A/P and T&E expense reporting experience, preferably in a publicly traded, commercial phase life sciences company or similar.
- Experience processing and related activities for 500+ invoices per month
- Demonstrated proficiency in MS Office applications, Excel, Word Outlook and various report writers
- Demonstrated proficiency using financial modules within ERP Systems is required – NetSuite experience is helpful but not required
- Demonstrated proficiency working in Expense reporting software – Concur is highly desirable but not required
- Strong oral and written communication and organizational skills
- Must be a self-starter capable of delivering work accurately and timely in an environment with multiple hard deadlines with general supervision
- Ability to handle and maintain confidential data/information
- Experience with Sunshine Act and related audit and reporting requirements helpful
About AVEO
AVEO is a commercial-stage, oncology-focused biopharmaceutical company committed to delivering medicines that provide a better life for patients with cancer. AVEO currently markets FOTIVDA® (tivozanib) in the U.S. for the treatment of adult patients with relapsed or refractory renal cell carcinoma (RCC) following two or more prior systemic therapies. AVEO continues to develop FOTIVDA in immuno-oncology combinations in RCC and other indications, and has several other investigational programs in clinical development. AVEO is committed to creating an environment of diversity, equity and inclusion to diversify representation within the Company.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
