Legends Executive Administrator
- Job Title
- Legends Executive Administrator
- Job ID
- 27726649
- Location
- Lanham, MD, 20706
- Other Location
- Description
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POSITION SUMMARY
The Executive Administrator will perform various administrative tasks, primarily by providing high-level support to the Chief Executive Officer. As an Executive Administrator, the individuals' primary responsibilities will include managing the CEO's calendar, coordinating a high volume of internal and external meetings, making travel arrangements, preparing expense reports, and coordinating functions.
To be successful in this role, the Executive Administrator should be well-organized, have excellent time management skills, and sometimes act without guidance, utilizing good judgment. This individual must demonstrate an ability to prioritize and manage multiple projects simultaneously by providing personalized and timely support to the CEO and their teams.
The Executive Administrator will serve as a liaison between the CEO and other departments within the organization. Additionally, this individual should possess the skills necessary to engage with external stakeholders and high-profile individuals.
Ultimately, this person must contribute to the organization's efficiency by providing personalized and guided support to the CEO and maintaining relationships with stakeholders on the CEO's behalf to achieve organizational goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
• Managing CEO calendar as a delegate, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings
• Handling incoming and outgoing phone and electronic communications on behalf of CEO; routing incoming calls to appropriate party quickly and efficiently
• Act as point of contact among executives, employees, and other external partners
• Establish travel arrangements and accommodations for the CEO, as needed
• Create and format internal and external verbal and written communication – memos, emails, presentations, reports
• The gateway between external stakeholders and the CEO as a relationship manager
• Initiate and attend CEO meetings, manage agenda, and take minutes
• Plan and facilitate team, special events, and projects
• Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
• Handle CEO expenditures
• Maintain the highest level of confidentiality
• Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service with functional areas
• Performing other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
• 5+ years of experience as an Executive Assistant, Operations Coordinator, Relationship Manager or similar role
• Bachelor's degree required, Master's degree preferred
• Proficiency with Microsoft Teams and Microsoft applications, such as Excel, Word, PowerPoint, and Outlook
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
• Excellent verbal, interpersonal, oral, and written communication skills
• Excellent writing, proofreading, and editing skills
• The ability to maintain the highest level of integrity and confidentiality
• Comfortable working in a high-energy, fast-paced environment, where no two days are the same!
Physical Demands and Work Environment
The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. This position's specific vision abilities include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Note
This job description in no way states or implies that these are the only duties performed by the employee(s) incumbent in this position. Employees will be required to follow any other jobrelated instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
