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Stage Manager (Outdoor Immersive Event)

Job Title: Stage Manager (Outdoor Immersive Event)

Job ID: 27758701

Part Time: Yes

Location: Pocantico Hills, NY, 10591

Other Location

Description

Historic Hudson Valley (HHV) is a Westchester-based cultural non-profit that welcomes visitors to five National Historic Landmarks and presents public tours, school programs, and seasonal festivals for audiences that include suburban families seeking weekend leisure activities; K-12 teachers meeting curricular objectives and their students; and a diverse array of heritage tourists. HHV has a national reputation for groundbreaking on-site interpretation and award-winning digital content, particularly in the content areas of Northern slavery, regional women’s history, and storytelling.

Reporting to the Snr. Associate Director, Event Production, the Stage Manager contributes to the success of Historic Hudson Valley’s event operations by keeping multiple staggered performance areas running precisely on schedule, calling show cues, and coordinating contingency plans. As the primary point of contact between artists, technical crews, and event production, the stage manager ensures seamless communication and set-ready performances.

Primary Responsibility:

Serve as the central point of communication and coordination between production departments, performers and actors ensuring the safe and timely execution of the daily or nightly runs of a new outdoor, immersive experience.

Principal Duties:

Ensure that stage activities and show timing adhere to prescribed schedule during the course of the event, which will include time staggered performances on different stages/areas and roving performer activations.

Coordinate and communicate a response plan in the event of a necessary change or adjustment in performance schedule, due to performer absence, technical issue or other, work with all stakeholders to seek resolution and ensure that production can continue safely.

Call show cues verbally to execute the physical production.

Serve as liaison between performers and technical departments while in performance to ensure smooth and consistent production and presentation

Perform safety checks on and around the site and stage area, which may include setting physical barriers and making verbal announcements.

Understand and be able to implement emergency plans at the initiation of the Manager on Duty

Assist Creative Director with the timing and running of rehearsals

Communicate regularly and clearly with the Event Production team. Submit nightly reports of show operation flagging any issues with equipment, performers, site or vendors that can be addressed prior to the next performance.

Ensure that cast and performers store HHV provided costumes in an appropriate fashion, flag any issues with clothing (tears, missing fasteners, damp) that need to be addressed prior to the next performance

Assist in maintaining relationships with the vendors, HHV staff and performers necessary to the successful operation of the live event, including, but not limited to retail, parking, security, and custodial.

Must be comfortable working outdoors, rain or shine, at large scale public events

Knowledge, Skills, Abilities:

Must possess a high degree of diplomacy and the ability to make sound judgements, within the bounds of Historic Hudson Valley’s policies.

Must be familiar with Office 365, including TEAMS and Outlook.

Must be able to stand/walk for approx. 6hrs, on varied terrain, at night, in all weather conditions.

Must be willing to help out and pitch in, as required, and work toward the common goal of a successful event.

Flexibility; ability to handle pressure gracefully

Demonstrated ability to manage personnel, and communicate effectively with all levels of project stakeholders

Three to five years stage management experience

Valid driver’s license/ reliable transportation to other sites

Work Conditions:

Combination of office and location work

Travel among sites

Exposure to changing weather conditions

Weekend, evening, and holiday assignments

This is a part-time seasonal position; evening and weekend hours at special events are required.

To be considered for this position, upload a resume. You may “click apply” or visit our employment page at www.hudsonvalley.org/employment to create a profile and upload your documents. On the employment page, click on “create profile and apply”.

Historic Hudson Valley values representation and is committed to a workforce that exemplifies acceptance across race, gender, age, ability, religion, and identity. A sense of belonging in our workforce is an integral part of our history and culture; honoring all voices of the past and present is central to our mission and impact.