Careers

Accupac, Inc.

Job Description

Title:  Accounts Payable Associate                                                                                                        

Updated:  July 7, 2023

Department:  Finance

Reports to:  Assistant Controller

FLSA Status:  Non-Exempt

Basic Job Functions:

Provides financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

What We Offer:

·       Competitive Pay

o   Hourly Range: $22-$25/hour

o   The posted job may span more than one career level. The final offer, including level and pay, will be determined based on a variety of factors such as the candidate’s relevant job and industry experience, education, knowledge, skills, geographic location, and abilities. Internal equity and alignment with market data will also be considered. We are committed to providing fair and competitive compensation based on each candidate’s qualifications and fit for the role.

Essential Functions of the Job:

• Match purchase orders to invoices and enter invoices into computer
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos, issue stop-payments or purchase order amendments
• Verify, process and pay employee expense reports
• Maintain accounting ledgers by verifying and posting account transactions
• Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
• Report sales taxes by calculating requirements on paid invoices
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
• All other duties as assigned

Preferred Qualifications:

• Knowledge of general accounting principles, regulatory standards and compliance requirements
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

Physical Requirements:

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work in on projects that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds

Supervisory Responsibilities:  No

Travel:  None

Education and/or Experience: High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred. 1-3 years of accounts payable.