Job Title: Office Administrator Operating Unit: HHS Construction, LLC., a Congruex Company Department: SG&A Reports To: Project Manager Employment Status:Full-time, non-exempt (hourly) Primary Location: El Cajon, CA Compensation: $17 - $25 We will determine salary based on skills and experience in relation to the function of the role, as well as equity to any other employees in the same or similar role.
Congruex was formed in 2017 to take advantage of historic demand for digital connectivity. The digital networks we design and build for our clients enable everything in the modern world to operate, from healthcare and energy to transportation and social interactions.
Few companies in our industry can operate at scale and self-perform services like our multinational team. Our clients choose Congruex to deliver turn-key digital networks under a single platform. Our unified vision is to become the best end-to-end provider of network design and build services in the U.S.
We are the One Congruex Family. We are building tomorrow, together.
Why Work At Congruex
Opportunities We offer opportunities at all levels across the nation – from students to industry veterans – in areas of engineering, construction, and professional services. Wellbeing We value the wellbeing of our people and offer competitive compensation, health benefits, wellness resources, 401(k) retirement planning, and employee recognition and leadership development programs. Options may vary by geographic location.
Culture The pillars of Congruex culture are GRIT, safety, inclusion, and family.
GRIT: Our GRIT values are part of our company DNA and the touchstone for our multinational workforce.
Guts - having the guts to do the right thing
Reliability - being reliable to deliver what we promise
Innovation - innovating every day
Teamwork - embracing teamwork together as One Congruex
Safety: We are committed to 24/7 safety practices on our jobsites, within our offices, and all the places our team exists in between.
Inclusion: Congruex embraces our team’s diversity and promotes an inclusive workplace for all.
Family: We are a family-oriented company committed to the long-term health and development of our people.
HHS Construction, LLC., a Congruex Company Founded in 2003, HHS Construction (HHS) is a leading provider of telecom and cable infrastructure services. Our core capabilities include aerial, underground, and substructure construction and wireless services such as Small Cell/CRAN installation. Additional specialty services include utility coordination, RF testing and maintenance, and cable splicing. HHS is headquartered in Ontario, California and serves the Southern California region.
Job Summary: We are looking for an experienced Office Administrator to perform various administrative and clerical tasks. You will undertake a variety of activities in the office ranging from billing jobs to basic record keeping. You will need to have the ability to work diligently to help maintain smooth operations. You must be reliable and hardworking with great communication skills.
Job Responsibilities (Including, but not limited to):
Maintain files and records so they remain updated and easily accessible
Sort and distributing incoming mail and prepare outgoing mail
Answer and transfer telephone calls or take messages
Type, format, or edit routine memos or other reports
Copy, file, and update paper and electronic documents
Collect information and perform data entry
Prepare and process bills and other office documents
Undertake basic bookkeeping tasks and issue invoices, statements, etc.
Assist in office management and organization procedures
Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
Assist in making travel arrangements and booking venues for conferences and events
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
High school diploma or equivalent; college degree preferred Proven experience as an administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. adobe)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Background in construction billing is a plus
The employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
The employee is frequently required to walk.
The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include Close vision and Distance vision.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.