Administrative Assistant Jacksonville, FL Hourly Rate Based on Experience Southeast Utilities of GA, a Congruex Company, is looking for a Administrative Assistant to join our construction team.
Who is Congruex
Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions. We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do. We are building tomorrow, together. Will you join us?
Your New Job
Job Summary: Our operating unit provides construction services, and we are looking for an Administrative Assistant to join our team. This position will provide clerical and accounting assistance to the finance and construction management department teams. As well as perform tasks related to organization, time management, and strong communication. Job Responsibilities:
Carries out administrative duties such as typing, scanning documents, etc.
Exhibits polite and professional communication via phone, e-mail, and mail.
Provides information by answering questions and requests.
Makes travel arrangements for SEU employees such as booking hotels (CLC)
Per diems
Reimbursements
Performs high level functions of payroll.
Verify Site Tracker production entries.
Insperity In Bound sheet
Production time sheet accuracy
CDL & Training
Vacation/Personal pay calculations
Holiday pay calculations
Mileage & Cell Pay iSolve sheet.
Manager/PC Commission
Accurately input all information for subcontractors in Site Tracker for weekly invoicing
Production Report
Sub Invoice Template
Daily P2 “Late Task” report consolidation and recovery
Pull only for your location.
Daily WIP tracking of un-invoiced revenue.
Weekly verify status of all Pending Invoices in P2
D365 invoice creation to the customer
Weekly verification & consolidation of invoices to “post”.
Accountable to the Aging Report for assigned office and resolving any issues that arise.
Quarterly Minority report information for Corporate
Required Skills & Qualifications:
A positive can-do attitude and openness to trying things new ways
GRIT values – Guts, Reliability, Innovation, and Teamwork
Advanced knowledge in Excel
Accounts Payable experience
Desired Skills & Qualifications:
Previous experience in the telecom, utility, construction, and/or engineering industry
Experience working in D365
Why Work At Congruex
No matter what role you play, you are an important part of the One Congruex Family. We offer:
Medical, Dental & Vision Benefits
401(k) Program with a Company Match
Free Wellness Resources & Marketplace Discounts
Paid Maternity & Parental Leave
Paid Basic Life Insurance & Voluntary Options
The pillars of Congruex culture are GRIT, safety, inclusion, and family
The Fine Print: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.
