The Corporate Executive Administrative Assistant role at CRR Hospitality is a great opportunity for someone who is detailed oriented, excited for the opportunity to work with a team that cares about others, strives to reach excellence in the quest to serve others, and loves enhancing the guest & associate experience in the most creative and thoughtful ways!

We value our associates’ time and efforts! Our commitment to your success is enhanced by our competitive compensation and incredible benefits package including:

• Benefit options, including Medical, Dental, and Vision
• 2 weeks annual PTO
• 6 Paid holidays
• Full 401K match up to 6%
• Tuition Reimbursement
• Virtual, in-person and conference learning opportunities

Position Summary: The Executive Administrative Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing reports, and ensuring efficient office operations to enhance executive productivity and organizational effectiveness.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Answers and transfers phone calls, screening when necessary

·        Prepares letters, documents, and spreadsheets

·        Manages SharePoint document and data storage for the company

·        Conducts research, assembles data, completes reports, and maintains databases

·        Collects and screens third-party management inquiries and makes recommendations to leadership

·        Prepares meetings, memos, reports, documents, emails, and presentations for leadership

·        Processes invoices and expenses, ensuring proper documentation and accuracy; proficient in accounts payable systems

·        Works closely with internal staff and supports interdepartmental coordination

·        Coordinates and administers monthly compliance reporting for all aspects of the business

·        Assists CRR leadership and property management teams with tasks and reporting as necessary

·        Creates associate newsletter

·        Assists with associate onboarding, as needed

·        Organizes and sends celebratory birthday cards to associates.

·        Updates phone list and shares amongst team

·        Manages the administration and tracking of capital projects

·        Tracks monthly tasks for all company entities

·        Oversees reputation management for all properties

·        Maintains and updates third party booking sites and online travel agencies

·        Proficient in property management systems—RV Storage, Manufactured Homes, RV Resorts, Car Wash

·        Maintains office supplies and orders when needed

·        Proficient in the purchasing process lifecycle

·        Maintains and coordinates calendars, meetings, and travel arrangements for executives

·        Responsible for property Dialpad needs

·        Assists with Marco Technology needs

·        Educates new associates on the organization’s mission, vision, and values during onboarding.

·        Work with the Human Resources to create effective and efficient recruitment, selection and onboarding process, filling positions in a timely manner with the best qualified candidate.

·        Coordinates recruitment and hiring of associates, including creating job descriptions, job board postings, sourcing and screening candidates and scheduling interviews.

·        Discusses with Property Managers to identify associate needs, job specifications, job duties, qualifications, and skills.

·        Builds a positive and engaged associate work culture, helping to create high associate retention.

·        Plans and coordinates training and development activities for new and existing associates in partnership with the associate’s manager.

·        Collaborates with leadership team to develop and implement associate incentive strategies, reward, and recognition programs.

·        Completes special projects and other duties as assigned 

Other

·        Maintains strict confidentiality of sensitive information, demonstrating discretion and professionalism in all interactions and documentation.

·        Works a flexible schedule including weekends and holidays.

·        Performs other duties as assigned.