ABOUT THE POSITION

Accounting specialists keep accurate records of both accounts payable and accounts receivable, ensuring that invoices are paid where necessary, and that clients pay invoices as required. Depending on the size of the organization, accounting specialists may need to perform additional duties, such as preparing departmental reports and cost projections.

Key Deliverables

·         Maintain accurate records, including, ledgers, journals, receipts, and invoices.

·         Provide monthly financial statements.

·         Receive, process, and reconcile statements.

·         Process incoming payments by check, credit card, and EFT.

·         Provide support with the preparation of annual audits.

Key Activities & Responsibilities

·         Receive and sort incoming invoices from the mail, fax, and AP email box.

·         Organize ACH and check payment priorities for the day.

·         Process ACH payments daily.

·         Enter travel expense reports for payment as required.

·         Data entry for all invoices to include those with purchase order numbers, job cost information, and other non-purchase order invoices.

·         Coordinates with the Purchasing Department on any purchase order issues prior to invoicing.

·         Print checks with back-up information, match printed checks to invoice copies.

·         Post payment information and balance to checks.

·         File all pertinent information in individual vendor files.

·         Follow company policies and procedures at all times.

·         Follow proper safety rules and procedures at all times.

·         Perform other duties as assigned.