ADMINISTRATIVE SPECIALIST  

KERA is looking for a talented, detail-oriented administrative specialist to help support the work of several members of KERA’s Senior Team. For our growing organization, we seek an individual who thrives in a fast-paced environment, demonstrates flexibility and understanding, and enthusiasm for creating a culture of belonging at KERA. 

WHO WE ARE: 

Serving the country’s fourth-largest media market, KERA reaches more than 5 million people monthly through KERA TV, KERA News, KXT, WRR and The Denton Record-Chronicle. For more than 65 years, North Texans have turned to KERA as a destination for community engagement and lifelong learning.  

As we seek to recognize and reflect our audience and communities, we encourage applicants from all backgrounds and points of view to consider employment opportunities at KERA.  

SUMMARY OF THE ROLE: 

The Administrative Specialist will provide general administrative support for several Senior Team members, which will allow for much-needed flexibility, engagement and responsiveness for our growing organization.  

We are looking for someone to fill this role who has demonstrated experience supporting multiple senior leaders at the same time. The successful candidate needs to be extremely detail-oriented, responsive and confident communicating with members of our Board of Directors and other external stakeholders.  

This position is classified as FLSA non-exempt, which is eligible for overtime and reports directly to the Chief Operating Officer (COO). 

WHAT YOU’LL DO: 

·         Provide administrative and scheduling support to the COO, Chief Relationship Officer, SVP Audience and Content and other KERA leaders 

·         Supporting KERA’s Senior Team, People & Culture Team and Operations Team with tasks, projects, and coordination as needed  

·         Assist in light project management work, coordinating across various stakeholders 

·         Support internal and external meetings by: arranging preparations for in-person and virtual events and meetings including working with IT for technology and A/V setup, ordering, picking up and managing delivery of catering and other supplies, assisting with physical or virtual room setup, organizing and preparing materials and handouts, breakdown and clean-up and supporting hybrid meetings 

·         Managing invoices, expense reports, and other administrative needs in coordination with Finance, the Executive Office and others 

·         Collaborate and partner with other KERA Administrative Assistants on projects, providing support and back-up for one another, as needed 

o   Including joining the rotation of team members who office from the front desk 1-2 days per week 

·         Provide general assistance with administrative data requests for grants and reporting purposes as needed 

·         Assist with compliance-related matters, such as pulling data, compiling and submitting reports, etc. 

·         Create and/or manage spreadsheets and presentation decks as needed and requested 

·         Provide general office support by: ordering office supplies, receiving onsite deliveries, general errands, assisting with mailings, filing, maintain lists and subscriptions, and creating reports. 

As a KERA employee:      

·         Work in a manner that is consistent with KERA’s mission, vision and values; and maintain compliance with all company policies and procedures         

·         Perform additional duties as assigned    

This list of job duties is not exhaustive and is subject to regular reviews and updates. 

WHAT WILL MAKE YOU SUCCESSFUL: 

We believe a strong organization includes employees from a range of backgrounds, with different skills, experiences and passions. If you do not meet every position qualification but have some of these skills and feel you could be the right candidate for the job, we would like to hear from you. Please apply and tell us more about yourself. 

·         Someone who has work experience in an office setting, as a personal/executive assistant, or equivalent 

·         Demonstrated experience supporting multiple leaders at the same time 

·         Proficient in the use of digital media tools in both virtual and face-to-face environments 

·         Comfortable being a self-starter, anticipating needs, taking tasks and projects through beyond the next step, and looking ahead at what’s coming up 

·         A desire to help create, implement and support equitable and inclusive internal systems 

·         Demonstrated excellent writing and communication skills 

·         Quick learner who is able to solve problems, multi-task and meet deadlines 

·         High level of flexibility to balance multiple priorities and respond to last-minute requests 

·         Able to interact and communicate effectively with internal and external stakeholders 

·         Tactful and discrete with regards to confidential information 

·         Valid Texas Driver’s License and insurance required for assignments/activities that may involve work outside the office and/or operating the company vehicle 

·         Must have in-office availability on Fridays  

BONUS IF YOU BRING: 

·         Passion for and experience in public broadcasting and/or non-profit management  

·         Experience supporting a team and/or executive office  

·         Track record of managing multiple tasks or projects at once 

SALARY RANGE 

$60,000-$70,000 annually, depending on experience  

BENEFITS 

·         Generous vacation (3 weeks), sick (8 days), personal time (2 days) and holidays (11)  

·         Comprehensive health, dental and vision insurance  

·         KERA-paid short and long-term disability, basic life insurance and AD&D insurance  

·         Flexible scheduling and hybrid work environment  

·         401k plan with KERA-contribution after 6 months  

·         Robust employee assistance program available to the employee and all members of their household  

·         Strong company culture focused on connection, belonging and professional growth  

LOCATION: 

We expect that this position will work out of our downtown Dallas office at least 80% of the time (equivalent to 4 days/week).   

HOW TO APPLY: 

·         Complete the application on KERA’s employment page. 

·         Please include an optional cover letter indicating why you’re excited about joining the KERA team. 

APPLICATION TIMELINE:  

We generally close roles 2-4 weeks after posting. The hiring process may continue for several weeks after the closing of the role depending on the number of applicants.   

KERA is an Equal Opportunity Employer 

KERA believes that diversity is important to our success. We are committed to equal employment opportunity and all qualified applicants will receive consideration for employment without regard to race, color, national origin, sexual orientation, gender identity, gender expression, age, religion, veteran status, disability or any other characteristic protected by law.