Who Is Athra Systems?
Athra Systems is a behavioral health operations and provider services organization delivering comprehensive, scalable solutions across the full continuum of behavioral health care. We partner with hospitals, treatment centers, senior living communities, and specialty facilities to design, launch, and operate high-quality behavioral health programs. Our team is mission-driven, growth-oriented, and focused on operational excellence, clinical integrity, and measurable outcomes.

Position Overview

We are seeking a high-functioning, highly organized Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO) and Senior Vice President of Operations (SVP). This is a critical role for a professional who thrives in a fast-paced, executive environment and can anticipate needs, manage competing priorities, and maintain exceptional attention to detail.

The ideal candidate is proactive, polished, discreet, and confident working directly with senior leadership. This individual must be comfortable handling confidential information, coordinating complex schedules, managing travel logistics, and supporting day-to-day executive operations with minimal supervision.

This is a hybrid position based in Dallas, Texas, requiring the ability to report to the office a minimum of three days per week, with additional in-office days as directed by the CEO.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO and SVP of Operations, serving as a trusted partner and gatekeeper.
• Manage multiple complex calendars, including scheduling internal meetings, external meetings, executive-level calls, and travel-related calendar adjustments.
• Coordinate meetings across time zones, ensuring accuracy, preparedness, and seamless execution.
• Prepare executives for meetings by confirming agendas, participants, locations, and required materials.
• Handle sensitive and confidential information with discretion and professionalism at all times.

Calendar & Meeting Coordination

• Maintain and prioritize executive calendars to maximize efficiency and minimize conflicts.
• Schedule and coordinate meetings across platforms including Zoom and Microsoft Teams.
• Reserve conference rooms, manage meeting logistics, and ensure technology readiness.
• Order food, refreshments, and catering for meetings, leadership sessions, and special events.
• Coordinate internal and external meetings with professionalism and strong attention to detail.

Travel & Expense Coordination

• Arrange all executive travel, including airfare, hotel accommodations, and car rentals.
• Prepare detailed travel itineraries with confirmations, directions, and contact information.
• Monitor travel schedules and proactively adjust plans as needed due to changes or delays.
• Assist with expense tracking, receipts, and documentation in accordance with company policies.

Administrative & Operational Support

• Draft, format, and proofread correspondence, reports, presentations, and internal documents.
• Maintain organized digital filing systems and document management practices.
• Support operational initiatives, special projects, and executive priorities as assigned.
• Act as a liaison between executives and internal teams, external partners, and vendors.
• Assist with office coordination tasks related to executive presence and leadership meetings.

Professional Presence & Office Expectations

• Maintain a professional appearance and demeanor consistent with an executive office environment.
• Demonstrate strong interpersonal skills when interacting with leadership, staff, partners, and guests.
• Represent the executive team and organization with professionalism, discretion, and confidence.
• Be dependable, punctual, and flexible to support executive needs.

Required Qualifications

• Minimum 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting C-suite or senior executives.
• Proven experience managing multiple executive calendars and coordinating complex schedules.
• Demonstrated experience booking and managing air, hotel, and car rental travel arrangements.
• Advanced proficiency in:
• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Zoom and Microsoft Teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills.
• High level of discretion, integrity, and professionalism.

Preferred Qualifications

• Experience supporting multiple executives simultaneously.
• Experience working in healthcare, behavioral health, or fast-growing organizations.
• Strong problem-solving skills and the ability to anticipate executive needs.
• Comfort working in a dynamic, evolving environment with changing priorities.

Core Competencies

• Executive-level organization and time management
• Attention to detail and follow-through
• Professional communication and judgment
• Discretion and confidentiality
• Flexibility and adaptability
• Strong technology proficiency

Work Environment & Expectations

• Hybrid role based in Dallas, TX.
• Must be able to work on-site at least three days per week, with flexibility to report additional days as directed by the CEO.
• Standard business hours with occasional extended availability based on executive needs.
• Fast-paced, high-accountability environment requiring reliability and professionalism.

Compensation & Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including medical, dental, vision, life, and AD&D insurance paid for by the company for the employee.
• Paid Time Off
• Retirement with employer match

Athra Systems is an equal opportunity employer.