Freelance Production Manager

Job Title
Freelance Production Manager
Job ID
27704714
Work Hybrid
Yes
Location
New York, NY, 10013  Hybrid
Other Location
Description
The Production Manager will supervise all production related activities for the Agency.  He/she will serve as a primary liaison between the Client Service team and the various external vendors with whom we deal with in the development and execution of our marketing programs.  He/she is expected to create, manage and implement specific elements of each Experiential Program as outlined by Client Service and senior members of the SoHo Staff.  He/she will need to provide insight into the efficiency and effectiveness of different options and to provide hindsight on the same for the chosen solution.  He/she must maintain and manage all related program timelines and budgets.

Working closely with the Production Team, you will:
  • Meet with Client Service and Senior Management to be briefed on production related elements necessary for each program and activation
  • Create timelines that meet the needs of various stakeholders
  • Provide options to meet the needs of each program
  • Meet with the appropriate stake holders to recommend and select the best option
  • Manage external vendors and internal stakeholders to develop the option selected, on time and within budget
  • Venues
  • Set fabricators
  • AV providers
  • Lighting providers
  • POS suppliers 
  • Digital providers
  • Provide written documentation of all meetings, detailing pertinent discussion points and next steps:
  • Confirm deliverables agreed
  • Confirm timelines
  • Confirm budgets
  • Evaluate the efficacy of solutions provided and make recommendations for future programming
  • Did the vendor perform to expectations? 
  • Did the product/service provided meet expectations?
  • Was the vendor punctual
  • Was the vendor within budget?
  • Was the vendor’s initial budget estimate accurate or were there additions after the initial agreement
  • Did the vendor provide proactive solutions to new and existing challenges
  • Was the vendor able to manage their business without excessive input from SoHo personnel
  • Write and distribute program overviews to all stakeholders
  • Source new Field Production Personnel as needed
  • Tour managers
  • Assistant tour managers
  • Service Captains
  • AV Techs
  • Etc.
  • Train appropriate personnel on various production elements of the job
  • DOT compliance and licensing when necessary
  • Load in, load out
  • AV and technical
  • Day to day program management
  • Reporting
  • Provide financial management of all production related elements
  • Manage all program staff expenses, including T&E
  • Provide actualization of program budgets within your control
  • Provide market support in the form of quality control visits
  • Attend all first events where production needs are heavy
  • Ensure new staff and new equipment is performing to spec 
  • Ensure load in and load out is completed effectively and safely
  • Ensure road staff are conducting themselves within the rules of the organization
  • Ensure road staff remain DOT compliant
Position Requirements:
  • 3-5 years of experience in Production Services role
  • Ability to prioritize and juggle many tasks
  • Self-Starter, outgoing, gregarious personality
  • In depth understanding of production process and deliverables
  • Adept and interacting with diverse groups of people
  • Managing and motivating teams of internal and external service providers
  • Strong written, verbal and public speaking skills
  • Strong budget management skills
  • Proficient in Microsoft Excel, Word, PowerPoint and Outlook
  • CAD and other design capability a plus
Core Competencies:
  • Organized
  • Action Oriented
  • Dedicated
  • Punctual
  • Excellent attention to detail
  • Effective Communicator
  • Functional/Technical Expertise
  • Client Focus
What We Offer:
  • Contribution to a solid medical, vision, and dental insurance
  • A 401K program so you can do cool stuff when you retire
  • A generous PTO policy. We believe in working hard and smart and enjoying life to the fullest.
  • A group of people who value each other as much as we do the work we create
 
We love our diverse workplace! Soho Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, nationality or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.
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