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Production Coordinator – Activation Team

Job Title
Production Coordinator – Activation Team
Job ID
Work Hybrid
New York,  NY 10013
Other Location

This full-time position based in New York City is responsible for supporting the execution of national event programs for an award-winning Spirits portfolio of brands.  

Working closely with the team of Production Supervisors, you will:  

  • Support all facets of day-to-day event planning and execution, attend weekly status meetings with both clients and internal stakeholders 

  • Manage inputs for status meeting agendas and recaps with all production items 

  • Manage development of production workback timelines to keep program development on pace 

  • Craft program materials including venue decks, décor decks, activation plans, run of shows, and production budgets 

  • Own deliverable trackers for the production team  

  • Creation and distribution of production briefs 

  • Vendor management for production elements 

  • ​​​​Inventory management of production storage  

  • Process invoices for external vendors to help manage budget expenses 

  • Manage actuals tracking on production budgets 

  • Assist with program evaluation and reporting  

  • Travel to events as needed to help with event load-in, execution, and breakdown 



  • Prior event experience in an agency or brand environment is preferred ​​​​​​​

  • Bachelor’s Degree  preferred

  • Exceptional communication and organizational skills a must with a keen eye for detail  

  • Proficient (as in not a beginner) in Microsoft Excel, Word, PowerPoint, and Outlook 

  • Can own projects autonomously and take pride in the work you create and share 

  • Have strong written, verbal, and public speaking skills 

  • Ability to prioritize and juggle many tasks 

  • Be a self-starter, outgoing, problem solver 

  • Ability to travel (up to 25% of the time) 


What We Offer:   

  • Competitive salary + generous bonus structure 

  • New business incentive - earn even more by bringing in business from your friends 

  • Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs  

  • Hybrid work 

  • A generous PTO policy including company holidays, vacation days, wellness days  

  • Opportunities to learn and grow while making an impact  

  • A group of people who value each other as much as the work we create 

We love our diverse workplace! Soho Experiential is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria.  

Pay Range
$44,500.00   Annually to $52,000.00   Annually

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