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Executive Assistant, Board & Committee Manager

Job Title
Executive Assistant, Board & Committee Manager
Job ID
ARVADA,  CO 80003-5462
Other Location
Executive Assistant - Board & Committee Manager

Who is Community First?
Community First Foundation has been connecting donors and innovative Colorado nonprofits since 1975. As the community foundation serving Jefferson County, we are committed to activating ideas, people and resources so that all Jeffco communities have the opportunity to thrive. We help donors with philanthropic planning, support nonprofits with grants and resources, and together, build resilient and connected communities. Our work is rooted in radical listening and a commitment to equity and inclusion.  We like trying new things so let’s dream big and make something better today!

About the Position
As the Executive Assistant, Board & Committee Manager you will perform a wide variety of administrative tasks to support the President/CEO, Board of Directors, and multiple Board committees.

Do you love managing calendars, scheduling meetings, taking minutes, and keeping others on track? Do you sweat the small stuff and naturally pay attention to all the details? Do you like staying one step ahead of others and anticipating what they’ll need? If so, please read on as this may be just the job for you.

Essential Duties and Responsibilities
  • Board and Committee Manager - manage all administrative functions associated with the Board of Directors and associated Committees (currently seven)
    • Schedule meetings, draft agenda, and minutes, collect and post all meeting materials
    • Ensure timely set-up (and clean up) for all Board and Committee meetings, which includes arranging room with seating, name tags and providing refreshments, meals and/or other materials as needed
    • Ensure staff who will attend and/or present at Board or Committee meeting are included in correspondence and have information needed
    • Ensure that all action and other items requiring follow-up are assigned to the right staff member with a deadline
    • Anticipate and respond to Board and Committee member requests
    • Assist with Board and Committee member engagement activities
    • Maintain roster and tenure dates for all Board and Committee members
    • Maintain and keep current Board orientation materials
    • Develop and manage process for standard recognition of Board and Committee service
    • Assist with development and implementation of Board surveys
    • Manage and maintain a filing system for corporate records, documents, and reports
    • Stay current on and recommend technology that will ensure effective Board and Committee meetings
  • Executive Assistant to the President/CEO - manage all the administrative details such as:
    • Manage calendar for CEO, schedule and set-up meetings as requested
    • Make travel arrangements for CEO
    • Draft and/or proofread and edit CEO correspondence, including emails, agendas and other documents as requested
  • General
    • Model organizational values and drive culture
    • Provide exceptional service to other employees, Board & Committee members, existing, and prospective donors, nonprofit and other partners

Knowledge, Skills, and Abilities
  • Ability to understand and respond to a range of requests in a timely manner
  • Is both reliable and dependable
  • Highly organized with attention to details and timeliness
  • Can anticipate needs, adapt to changing priorities and multiple demands within short timeframes
  • Preferred knowledge of scheduling applications and conferencing technology

Education, Experience, and Certificates
  • Bachelor’s degree in a relevant discipline or equivalent years of experience required
  • Minimum of 4 years of experience required or let us know how your experience makes you an ideal candidate
  • Bilingual in English and Spanish a plus

Benefits and Perks:
We value our employees’ time and efforts. Our client values their employees’ time and efforts. Their commitment to your success is enhanced by their competitive compensation of $67K - $77K, depending on experience, and an extensive benefits package including:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k) / retirement plan
  • 401(k) employer matching
  • Life insurance
  • Disability insurance
  • Flexible spending account
  • Health savings account
  • Paid time off
  • Flexible schedule
  • Employee assistance program
  • Paid family leave
  • Professional development assistance
  • Paid holidays
  • Remote work / telecommuting options
  • Workplace perks

We are also conveniently located on the G-line in Old Town Arvada. Oh, and we’re pretty fun so we think you’ll like working with us.

By now you’re at the bottom of this job posting so chances are you’re probably interested in this role. If you’re hesitant because you don’t meet every requirement, but you think you’re a fit, please give it a shot and apply!

Diversity, Equity, and Inclusion
You are valued and you belong. We are committed to maintaining the best possible environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and we can only achieve this together.

In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.