Current Open Jobs & Employment Oppportunities | Insperity

Office Administrator

Job Title
Office Administrator
Job ID
SAINT LOUIS,  MO 63141-5009
Other Location
Office Administrator

About ASA:
The American Soybean Association (ASA) is the national trade organization that advocates on behalf of U.S. soybean farmers on domestic and international trade issues. It is the collective voice of 500,000 producers in 30 soybean-producing states represented through 26 state affiliates. ASA is headquartered in St. Louis, Missouri, and its Government Affairs team is based in Washington, D.C.

A primary focus for ASA is policy development and implementation, including adoption of policy goals at an annual meeting of ASA’s voting delegates. We carry out these goals through advocacy efforts before Congress and Executive Branch agencies, activating support at the grassroots level, and in contacts with the media. We are the only national policy organization advocating only for soy and have a 100-year track record and reputation for effectiveness.

What is your role::
As the Office Administrative, you will serve as the liaison between the Board of Directors and the organization. You will provide support to the CEO and be involved in activities of the Office of the CEO concerning priorities, duties, policies, and goals. You will also be responsible for planning meetings related to the Board of Directors and Executive Committee annual meetings.      

The ideal Office Administrator should have:
  • Associates degree in business or related field, with a minimum of 5 years responsible administrative management, or equivalent combination of education and experience.
  • Excellent communication, interpersonal, and writing skills with knowledge of Business English, e-mail etiquette, grammar, and spelling
  • Ability to format complex letters in standard business form; draft ordinary business correspondence and the capacity to communicate effectively with tact.
  • Ability to understand and communicate with other cultures and maintain confidentiality for all projects and data, which are an integral part of the position.
Moderate travel up to 25% of the time. Travel to minimum of two offsite board meetings per year
  • (March and July), Commodity Classic (February or March), summer ASAAP meeting (August), Executive Committee Planning Retreat (December or January). 
  • Moderate travel to engage with Board of Directors, St. Louis staff, state affiliates, media, and other stakeholders.
  • Must have a valid driver’s license and passport.
  • Accurate typing skills with demonstrated skills in electronic Microsoft 365, i.e Word, Excel, PowerPoint, Outlook and the Windows environment, email and Internet
  • Ability to learn other personal computer application software i.e. Internet Web based publishing and software, WordPress, Swoogo, Wufoo, etc.

Your day-to-day responsibilities will include:
  • Establish a positive, firm and respectful demeanor when interacting with the Board of Directors.
  • Develop a strategy to improve efficiency and professional image of the organization with the Board of Directors.
  • Function as the liaison to ASA Staff for members of the Board of Directors and the Governing Executive Committee.
  • Update Board Policy Manual annually as needed.
  • Plan and execute three Board meetings each year (March, July, December), two ASA Action Partnership (ASAAP) meetings (March and August), the Executive Committee retreat (December or January), and any other meetings for the Executive Committee.  This includes sourcing hotel, contracting, managing room block, registration, agenda, activities, etc.
  • Prepare and distribute Call to Meeting Notice and all registration materials for meetings. Same for Executive Committee Meetings.
  • Attend and take minutes at the Board and Executive Committee meetings.
  • Coordinate with Director of Publications and Special Projects on new Board member orientation (held each December at Board meeting).
  • Coordinate with CEO and Executive Committee Officers to determine meeting schedule and location at least one year in advance when possible.
  • Review and approve all director expense reports for receipts and documentation.
  • Review final bill from hotel for accuracy and prepare the final itemization statement for Accounting.
  • Maintain CEO calendar, schedule appointments, prepare agendas, make travel and hotel arrangements for the CEO as necessary.
  • Assist in budget preparation, file maintenance and record retention for office of CEO.
  • Responsible for the execution of the ASA Resolutions process, the result of which drives the organization’s lobbying efforts: distribution of timeline to state affiliates, compiling proposed amendments to the resolutions document, , and distribution of final document.
  • Other duties and responsibilities as assigned by CEO.

ASA offers you:
  • Competitive annual salary based on experience
  • Paid time off
  • Medical benefits, dental, vision and life insurance
  • 401K plan with employer match
  • Supportive and engaging work environment

We are committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation, or any characteristic protected under applicable law.