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 Job Profile

Job Title: People Services Coordinator

Department: Construction

Reports To: People Services Business Partner

Employment Status: Salary (Exempt)

Primary Location: Beaver Dam, WI

White Construction, a Congruex company, is looking for a People Services Coordinator to join our People Services team. Learn more about our operating unit at: www.Congruex.com

Who is Congruex

Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do.

We are building tomorrow, together. Will you join us?

Your New Job

Job Summary:

The People Services Coordinator works within the People Services (PS) function and is responsible for providing support across various PS functions. The role focuses on ensuring smooth and efficient operations related to employee services and PS processes. The key responsibilities associated with a People Services Coordinator are:

Job Responsibilities (Including, but not limited to):

1.     Employee Data Management:

• ·        Maintaining accurate and up-to-date employee records, including personal information, employment history, and benefits enrollment.
• ·        Processing employee data changes, such as promotions, transfers, terminations, and salary adjustments, in HRIS (Human Resources Information Systems) or other databases.

2.     Recruitment and Onboarding Support:

• ·        Assisting with the recruitment process, including pre-screening job openings, scheduling interviews, and coordinating candidate communication.
• ·        Offer Management: Draft and deliver offer letters, ensuring accuracy and alignment with company policies.
• ·        Partnership Building: Establish and maintain partnerships with local trade schools, community organizations, and state workforce development programs to develop a pipeline of candidates.
• ·        Event Participation: Represent the company at job fairs, school career days, and community outreach events to promote employment opportunities
• ·        Facilitating new hire onboarding activities, such as preparing offer letters, completing new hire paperwork, and conducting orientation sessions.

3.     Benefits Administration:

• ·        Supporting benefits enrollment processes, including assisting employees with benefit inquiries and changes during open enrollment periods.

4.     HR Policy and Compliance:

• ·        Assisting in the implementation and communication of HR policies, procedures, and programs to employees.
• ·        Ensuring compliance with federal, state, and local employment laws and regulations.

5.     HR Policy and Compliance:

• ·        Assisting in the implementation and communication of HR policies, procedures, and programs to employees.
• ·        Ensuring compliance with federal, state, and local employment laws and regulations.

6.     Training and Development Coordination:

• ·        Coordinating New Hire training programs with Safety team and development initiatives for employees.

7.     HR Projects and Initiatives:

• ·        Supporting HR projects and initiatives, such as employee engagement surveys, performance management processes, and diversity and inclusion programs.
• ·        Assisting with data collection, analysis, and reporting for HR metrics and analytics.

8.     Employee Communication:

• ·        Assisting in the dissemination of HR communications to employees, including newsletters, policy updates, and announcements.

In summary, the People Services Coordinator plays a crucial role in supporting the PS function by managing tasks, assisting with employee services, and ensuring compliance with PS policies and procedures. They contribute to the overall effectiveness of the PS department by maintaining accurate records, providing employee support, and facilitating various PS processes to enhance the employee experience within the organization.

Required Skills & Qualifications:

1.     Education:

• ·        Bachelor’s degree in Human Resources or a related field.
• ·        MBA/PG in HR (preferred, but not always mandatory).

2.     Experience:

• ·        1–3 years of experience in HR coordination, generalist, or a similar role within People Services/HR.
• ·        Familiarity with HR processes, compliance, and employee lifecycle management.

3.     Administrative & Data Management:

• ·        Strong attention to detail for maintaining accurate employee records.
• ·        Experience working with HRIS systems.
• ·        Ability to manage confidential employee data with integrity.

4.     Recruitment & Onboarding Support:

• ·        Interview scheduling, candidate communication, and offer letter drafting.
• ·        Familiarity with Applicant Tracking Systems (ATS).
• ·        Event coordination skills for job fairs and school outreach programs.

5.     Compliance & Policy Knowledge:

• ·        Understanding of employment laws and HR compliance.
• ·        Ability to support policy implementation and adherence.

6.     HR Programs & Projects:

• ·        Basic knowledge of performance management, employee engagement, and training coordination.
• ·        Comfortable supporting diversity, equity, and inclusion initiatives.

7.     Communication Skills:

• ·        Strong verbal and written communication to interact with employees, candidates, and external partners.
• ·        Ability to draft and disseminate newsletters, policy updates, and other HR communication.

8.     Soft Skills:

• ·        Strong interpersonal and collaboration skills.
• ·        Multitasking and time management abilities.
• ·        Problem-solving attitude and a proactive mindset.
• ·        Team player with a service-oriented approach.

9.     Technical & Analytical Skills:

• ·        Proficiency in MS Office (especially Excel, Outlook, Word, and PowerPoint).
• ·        Experience with reporting tools and HR analytics is a plus.

Why Work At Congruex

No matter what role you play, you are an important part of the One Congruex Family. We offer:

• ·    Medical, Dental & Vision Benefits
• ·    401(k) Program with a Company Match.
• ·    Free Wellness Resources & Marketplace Discounts
• ·    Paid Maternity & Parental Leave
• ·    Paid Basic Life Insurance & Voluntary Options
• ·    The pillars of Congruex culture are GRIT, safety, inclusion, and family.

 The Fine Print:

We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.