Howard University Hospital | Washington, DC

    Graduate Medicine Education Residency Program Coordinator - Surgery

    Job Title
    Graduate Medicine Education Residency Program Coordinator - Surgery
    Job ID
    Washington,  DC 20060
    Other Location

    With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment, with groundbreaking research and positive patient outcomes.
    Howard University Hospital seeks to hire an Residency Program Coordinator in our Surgery department who will embrace our reach and historic tradition of excellence. If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference. 


    The Residency Program Coordinator:

    Under the direction of the Program Director, receives and screens all applicants for postgraduate training, ensures all interviewee applications are complete, schedules interviews for approved applicants, provides administrative support throughout the recruitment process, and maintains files on applicants.
    Ensures medical students and post-graduates possessing visas maintain immigration status throughout the training process.
    Maintains all required paperwork for international medical graduates and post-graduates to ensure ongoing compliance with federal, state and hospital rules and regulations, inclusive of but not limited DC Health Professions' post graduate registration or, if applicable, licensure and acquisition of NPI numbers.
    Maintains residents' financial forms (deferment forms, etc.).
    Obtains primary source verification of Medical School graduation as per institutional policy.
    Maintains post-graduate statistical database, ERAS (Residency Application Process) and related computer systems.
    Types all personnel and budget recommendations for post-graduate trainees each academic program    year.

    In conjunction with the GME Office, Office of Human Resources and the Office of Compliance, coordinates orientation and re-orientation activities for all new and returning resident physicians.
    Serves as liaison between licensure and medical boards, residency review committees, medical schools, affiliated hospital, medical students, interns/residents, and other departments within the hospital and university.
    Receives, sorts, and responds to incoming correspondence and other requests for information, ensuring that information is provided in an expedient manner.
    Screens telephone calls; determines those that require immediate attention, and forwards to the appropriate faculty or staff member. Answers inquiries and provides information on administrative and procedural matters.
    Assists with the preparation of the annual program budget. Monitors program budget and expenditures.
    Prepares purchase requisitions for all books, materials, and audiovisual equipment consistent with program budget allocation.
    Prepares documents for meal stipends, educational leave, travel, and conferences consistent with budget allocation.
    Monitors and approves resident time and attendance within the Kronos system. Maintains a log of leave requests.
    Prepares annual master schedule for post-graduate trainees. Prepares monthly on-call schedules in the residency management software system, and distributes to Medical Director's Office, department faculty, support at other hospital who participate in HUH resident training. Updates on-call schedules in the computer system when applicable.
    Prepares and maintains files of residents who have completed the residency program(s). Ensures that all paperwork for licensing and post trainee credentialing of residents is completed and signatures are obtained.
    Prepares and maintains statistical data and reports for various accrediting bodies and the GME office including, but not limited to evaluations, procedure numbers, and conference attendance.
    Plans and coordinates symposia and seminars for post-graduate trainees, coordinates examination schedules, and safeguards the examination before and after administration.
    Assists Program Director with the review and update of departmental postgraduate policies and procedures, curriculum and affiliation agreements. Makes suggestions for policy development and creation.
    Qualified candidates will possess:

    Bachelor's degree in Business Administration, Health Services Administration, or three (3) years of substance administrative experience, preferably in an academic environment or accreditation training program.


    At Howard University Hospital our job is to care for you. We do this by offering:
    Work life balance
    Recognition and rewards for professional expertise
    Competitive, comprehensive benefit plans offered (including health, disability, vacation, sick leave, and 403B retirement plan)


    COVID-19 Vaccination 


    Howard University Hospital requires all external applicants to be fully vaccinated for COVID-19 before commencing employment.  External Applicants may be required to furnish proof of vaccination and, if offered, may elect to be vaccinated at a designated Howard University Hospital location. 

    Required Skills

    Bachelor's degree in Business Administration, Health Services Administration, or three (3) years of substance administrative experience, preferably in an academic environment or accreditation training program.

    Must be able to stand, walk, sit, lift (12-25lbs), climb, bend, pull, push, reach, handle, write, type, file, speak, hear, see (depth perception, color vision), calculate, compare, edit, evaluate, interpret and organize for an extended period of time.

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